PRESIDENT'S CORNER / Roger Presley
Many things have happened since our last newsletter. On October I7-18th I went to SI. Catha rines, Ontario to visit the Brock University campus and to meet with the 1990 Local Arrangements Committee. The trip was fantastic, although the weather was a little damp and frigid. Russell Wade, President of Travel by Russell accompanied me so she could start making travel arrangements for the conference. We spent Tuesday afternoon meeting with Esther Sleep, Chair of the Local Arrangements Committee, and with the Brock University Conference Coordinator. We were very impressed with Brock University and it will be a beautiful site for our conference next June. The campus is pretty, the facilities are grea t, and there are lots of dorm rooms. Also, we were very pleased with Brock's Conference Coordinator. He appears to be very efficient and flexible in meeting our needs. On October 18th, Russell Wade and I met with the Local Arrangements Committee. Russell talked about discount airfares and making arrangements for ground transportation from the Buffalo and Toronto airports to SI. Catharines. She then left the meeting to meet with transportation people. I stayed for the remainder of the meeting. I was very impressed with the work done thus far by the Local Arrangements Committee in planning a successful and enjoyable conference for next year. The Local Arrangements Committee members are: Esther Sleep, Chair, Brock University; Charles Dabkowski, Niagara University; Anne Farwell, CANEBSCO; Ellie Munn, SUNY College, Buffalo; Kamala Narayanan, Queen's University; and Lorna Robinson, Faxon Canada. They are a great, hard-working group. The next meeting of the Local Arrangements Committee is set for December II, 1989 at Brock. Russell Wade will be attending that meeting also to confirm ground transportation needs for the conference. An update from Russell Wade describing the arrangements she has made thus far for the upcoming conference appears in this newsletter. The NASIG Special Executive Board Meeting was held in Charleston, South Carolina on November II-12th. The meeting followed the College of Charleston Conference which was an event in itself. There is a review of the conference in this newsletter for those of you who did not attend. The Special Executive Meeting was extremely successful. We accomplished a
great deal and made many decisions. Our main goal was to firm up the
program for next year's conference at Brock, and that was achieved. The
minutes of this meeting are also published in this issue.
A 1991 Conference Site Selection Committee was appointed at the Special
Executive Board Meeting. The members are Mary Beth Clack, Danny Jones,
Kathy Soupiset and myself. The Committee will be meeting December 12-13th
in San Antonio, Texas to visit Trinity University as a possible conference
si te for our 1991 conference.
The NASIG semi-annual Executive Board Meeting will be held at ALA
Midwinter in Chicago on January 9, from 4-7:00 p.m. The place for the
meeting will be announced when arrangements are confirmed.
Lastly, I want to send my best wishes to all of you for a happy holiday
season and for a healthy and prosperous 1990!
MINUTES OF THE SPECIAL EXECUTIVE BOARD MEETING / Teresa Maiillowksi
R. Presley welcomed members and expressed the regrets of those not
able to attend.
OLD BUSINESS The minutes of the 2 June 1989 meeting were approved following corrections: with the
Change the first sentence to: T. Feick reported that
papers for 1988 income tax have been filed and for 1988
we show a profit of $3,111. Change the second sentence
to: The third annual conference balance sheet now shows a
profit because the student grant registration fees were
taken from membership funds (student grant monies) and
not from conference registration fees.
Change heading to: Executive Board Special Meeting.
Change the first sentence to: T. Feick reported that 53
responses to the newsletter question were received: 50
members voted to present the bylaws for discussion at the
The minutes of the 4 June 1989 meeting were approved
After "sheet" add "prepared by our accountant."
IVA. Change to: "By1aws--Reporting for Sylvia Martin, T. Feick
described the Bylaws Committee's work over the past year.
The third draft was completed...submitted for a mail vote
with the next newsletter...committees. Elaine Rast,
committee member, moved that the Proposed Bylaws of
February I, 1989 be submitted to the Business meeting for
discussion. There was no discussion."
IVD. Change "Ellen Soper" to "Carol McIver." IVE. Add after the paragraph: "A vote concerning the above will appear in the next newsletter." IV.
Change "IV. Dues" to: "V. Dues." In the last sentence
change "by mail" to: "in the next newsletter."
Change "V. 1989 Conference" to: "VI. 1989
Change "St. Catherine's' to: "St. Catharine's."
Change "VI. Adjournment" to: "VII. Adjournment."
1989 Conference Financial Report -- S. Davis distributed the final
financial report for the Scripps Conference which indicated a net
profit of $5,984.91.
1990 BROCK CONFERENCE
Local Arrangement Committee -- S. Davis reported on the committee's
visit to the Brock campus and meeting with the conference director.
Committee members agreed on individual assignments.
Presley Visit -- R. Presley reported on his meeting with the Local
Arrangements Committee on 10/18/89. Members gave preliminary reports
and discussed campus facilities, transportation, brochure,
registration, a banquet site and possible tours. The committee
suggested the Executive Board consider having a tentative program
ready for distribution at ALA Midwinter. The Board discussed the
suggestion and asked M.B. Clack and A. Weller to prepare a tentative
program. T. Feick volunteered to help with distribution.
Budget -- R. Presley presented a preliminary conference budget for
consideration. Speakers' expenses and prIcmg for dorm
accommodations were discussed. The Board agreed to a conference fee
of $190.00 for double room accommodations and a conference room fee
of $220.00 for single room accommodations. The brochure will state a
set fee in Canadian dollars which will be determined at the time the
brochure is printed. It was also agreed that single rooms will be
reserved for speakers.
Conference Tours Tours will again be offered after the
conference. R. Presley presented a document which described possible
tours in the area.
Conference Travel Arrangements R. Presley explained NASIG's
arrangements with Travel by Russell of Atlanta. The agency will
provide ground transportation for the conference. A representative
from Travel by Russell accompanied R. Presley on his visit to Brock
University to explore the area and to contact transportation
companies. Reduced air fares have been negotiated with USAir and
N ASIG is trying to negotiate with one or two other American carriers
and AIR Canada. USAir has offered a 40% discount of regular coach
fares and a 5% discount off of special fares already discounted will
be available from USAir, American and United. USAir will give NASIG
one free trip ticket for every 40 fares that are booked with them.
Tra vel arrangements must, however, be made through Travel by
Conference Program -- M B. Clack presented a tentative program for
discussion. The Board reviewed the proposals and discussed a
tentative conference schedule.
Board Participation in Conference Arrangements -- As chair of the
conference program committee, M B. Clack will finalize the program
by mid-December. T. Malinowski and A. Weller will assist MB. Clack
and contact individuals regarding their proposals. The Board agreed
that it should assume the responsibility of compiling the responses
to the conference evaluation forms. A. Weller and E. Rast agreed to
review and revise the current form. The Board discussed ways it
could provide additional support to the Local Arrangements Committee
before and during the conference. R. Presley will discuss the issue
with E. Sleep and the topic will be discussed in more detail at the
next meeting. The possibility of encouraging other NASIG members to
become more involved was also considered. Members agreed that the
conference summary session could be restructured to encourage more
discussion and feedback. R. Presley will ask R. O'Neil, K. Courtney
and L. Peterson to help organize the session.
Funding for Conference Participants The Board
conference fees for presenters, workshop speakers
arrangements committee members should be reduced
Recorders for the workshops will receive a $50.00 stipend.
1991 CONFERENCE SITE SELECTION COMMITTEE
R. Presley, MB. Clack, K. Soupiset and committee. In December, the committee possible site for 1991. 1992 CONFERENCE SITE LOCATION
The Board established a committee to identify possible sites for
1992 and beyond. Members include: R. Presley, MB. Clack, E. Rast,
and N. Rogers.
D. Jones will serve on the
will visit Trinity College, a
CONTINUING EDUCATION COMMITTEE
The Committee report was distributed.
JOB PLACMENT COMMITTEE
Committee report prepared by M Edelman was distributed.
NOMINATIONS & ELECTIONS COMMITTEE
R. Presley reported that the call for nominations was sent out in
the October issue of the newsletter. Members of the Nominating
Committee include: Adrian Alexander (Faxon), Leslie Knapp (EBSCO),
Lisa Peterson (Univ. of California, Riverside), Glenda Thorton
(Univ. of N. Texas) and Audrey Vauderhoof (Texas Christian
University). The Committee is reviewing nominations procedures and a
revised draft will be presented to the board for approval. The Board
discussed the structure of the nominations committee. The Board
decided to discuss the issue in greater detail at the next meeting.
Committee report prepared by MB. Clack was distributed
N ASIG Directory -- The directory was mailed with the October issue
of the newsletter. The Board expressed its appreciation of the work
done by Judith Rieke and her committee, with special thanks to Sarah
Robinson in preparing the first directory.
NASIG Proceedings -- Pat Rice will serve as Chief Editor along with
another NASIG member (to be determined) for the 5th Proceedings
which will be published by Haworth Press.
Bulk Mailing -- The possibility of seeking a bulk mailing permit was
Publisher Representative It was representative be added to the committee.
STUDENT GRANT COMMITTEE
Committee report prepared by C. McIver was distributed.
Transition -- All bank accounts have been transferred from Buffalo
to Atlanta, with the exception of about $700.00 remaining in Buffalo
to cover a few outstanding checks.
Present Balance -- As of November 1989, NASIG accounts have a
combined balance of $28,172.21.
Quicken Program -- Transition to a new software program (QUICKEN) is
under way. Starting in January, quarterly, rather than monthly,
statements will be produced.
Procedures -- A. Vidor will prepare procedures for the transition of
the treasurer's responsibilities for discussion at the Midwinter
1990 Budget -- A proposed budget will be presented at the next
ROLE OF THE SECRETARY
The Secretary will serve as chair of the Regional Council and
Membership Committee during 1990 to permit the Vice President to
coordinate program planning for the Brock Conference. The Secretary
will do correspondence to program participants.
The Secretary will be responsible for answering
membership infomration previously handled by the President.
FUNDING FOR SPECIAL NASIG MEETING
The Board agreed that in order to encourage participation by the
membership a policy regarding the payment of travel expenses for
Board members should be considered. NASIG would subsidize travel
expenses for special Board meetings and the semi-annual Board
meeting. The policy which would require members to first seek
support from their institution or company was discussed. The Board
proposed that when no funding is given, the member will receive
tourist class air fare, one night's lodging, and a per diem of
$25.00 and that the policy will be retroactive to the special
Charleston 1989 meeting. R. Presley will draft a recommendation and
send it to all Board members for a vote.
NEW MEMBERSHIP BROCHURE
The Board asked T. Malinowski to establish an ad hoc subcommittee of
the Regional Council Coordinators to design and develop a membership
brochure. B. Scanlan suggested that the brochure be produced on
coded stock. The Board requested a draft be prepared for
presentation at the next meeting.
ATTENDANCE AT THE UKSG CONFERENCE
R. Presley announced tha t he Conference. will be attending the 1990
ACCOUNTANT'S REPORT AND 1989 INCOME TAX STATEMENT
T. Feick reported that the 1989 tax statement has been prepared and
will be filed prior to the May deadline.
NASIG INSURANCE POLICY
T. Feick reported that the policy renewal which is based on the
number of members is being submitted.
The Board will meet at ALA Midwinter in Chicago on January 9,
1990 from 4:00-7:00 p.m. Location will be announced.
The UK Serials Group is an autonomous group, established in 1978, having
been founded after the first Blackwell's Periodicals Conference in 1975.
As with NASIG, one of the major aims of the Group is to bridge the gap
between the producer and the end user of serials, and membership comprises
librarians, information workers, serials agents, publishers and binders.
the management of the Group is by an annually elected Committee. The
Group's activities include an annual conference. The 1990 Conference will
be held from April 2-5 at the University of Southampton. Topics include
Preparing for Europe, Serials and Document Supply, and Training for
Serials. Speakers panels will discuss end user concerns and CD-ROM. Other
activities include an extensive education programme, catering to junior as
well as senior members of the profession. Forthcoming events include a
serials administration and management course, travelling workshops at two
UK library schools, an exhibition of automated systems and a European
Serials Conference in September 1990 in Amsterdam.
The major publication of the Group is its journal, Serials. which was
launched in 1988. It is published three times a year and contains articles
of interest to the profession, papers presented at the annual conference,
and details of forthcoming events in the world of serials. Members of the
Group automatically receive a copy of the journal.
If you would like further details about the UKSG, please write to: Jill
Tolson, UKSG Administrator, 114 Woodstock Road, Witney, OX8 6DY, United
FROM TRAVEL BY RUSSELL:
TRAVEL BY RUSSELL appreciates the honor of being selected as NASIG
s Exclusive Travel Agency for the 1990 meeting at Brock University in St.
Catharines, ontario. We will strive to give you great travel rates and the
best service you could expect!
As your Exclusive Travel Agency we will negotiate group discounts for
NASIG members on air tickets, car rentals, bus transfers and special side
trips. If there is anything you are interested in doing that is not
included in the schedule of events we plan, just let us know and we will
be happy to arrange it for you.
We have selected USAir as the Official Air Line for this meeting (they
have the most service to Buffalo) and they have agreed to give NASIG
members from the United States good discounted rates into both Buffalo and
Toronto. The discounts they have given us are:
TO BUFFALO: 40% off full "Y" (not Y/YN) subject to "B" availability 5% off published fares, excluding first class, government fares, and tour fares following all restrictions
35% off full "Y" (not Y9/YN) with a two night minimum stay
requirement subject to "B" availability
30% off full "yo (not Y9/YN) with
requirement subject to "B" class availability
Travel restrictions: Travel valid round trip USAir only May 30-June 8,
We are in the process of finalizing negotiations with Air Canada for the
International discounts to this meeting and will advise you as soon as all
negotiations are final.
We are in the negotiating stages with the bus and car companies and will
let you know as soon as arrangements have been finalized.
In order for these discounts to be obtained you must make your
reservations and buy your tickets thru TRAVEL BY RUSSELL. We urge you to
call us as soon as you have definite travel dates as discounted seats are
This promises to be a most informative meeting for NASIG members. Your
President, Roger Presley, the Executive Board and the reception committee
at Brock University are planning an exciting agenda of side trips that
should be fun as weIl as knowledgeable.
Thank you for the privilege of serving you.
RusseIl L. Wade (Ms.), President
TRAVEL BY RUSSELL
1-800-762-1039 or (404)-493-4941
"REMEMBRANCE OF THINGS PAST;"
CHARLESTON CONFERENCE 1989 / Elaine Ras/
In her usual enthusiastic and vivacious manner, Katina Strauch opened the
Ninth Charleston Conference on November 9, 1989. The first day of the
conference dealt heavily with serial publications, beginning with the
discussion of peer review of potential journal articles. The quality of a
journal is the responsibility of the editor, and it is not up to the
reviewer or referee to determine fraud or assure scientific validity.
Blind reviewing, it was decided, produces fairer and more critical
refereeing, and reviewers must realize they are ethically bound to treat
the content of articles with confidentiality.
The legal aspects of publishing are becoming more difficult to interpret,
as illustrated by two lawyers from a Chicago law firm. Copyright becomes
more important as prices of publishing rise. Libraries as consumers MAY
bypass criteria considered infringement if they reproduce copies, and they
do not interfere with commerce. Consortia are not covered under the
copyright law, so caution is advised. The lack of copyright symbols on
materials is not a guarantee the item is not copyrighted. Laws are in
place to protect the competitive process, but recent debate questions just
how effective they are. There are no laws at present to limit mergers, but
collusion or boycotting of certain publishers by libraries may be illegal.
The final warning: photocopying is dangerous.
The journal publishers responded with the not so surpnsmg news that
journal prices will continue to rise at the rate of 8% per year regardless
of inflation or the rate of exchange. Librarians were encouraged I) to
reduce the amount of staff since most of the libraries' budgets go for
personnel, which would free monies for journal purchases (not all
publishers agreed with this); and 2) to lobby the university
administration for additional funds. Other suggestions were to create
good, sound collection development policies, and to subscribe to better
quality journals. At this point a fire alarm quickly put an end to further
The session entitled "Where Do We Go From Here?" reviewed the ARL Project
on Serial Prices. The results of this project were to increase the
understanding of publishers' practices, increase awareness of price
moderation and quality control, promote consumer activism, strengthen the
role of non-commercial publishers and government agencies, and build
collective responses with scholars and researchers. To accomplish this it
is necessary for librarians to make more educated choices, to work with
responsible publishers, and to change the tenure process which is based so
heavily on publication. Hopefully, the expected outcomes would be moderate
price increases, a strengthened role for the non-commercial publishers,
and an ability to influence publisher behavior.
A commercial publisher presented the view that there is nothing wrong with
making a profit but making huge profits in publishing scientific,
technical, and medical journals is a dream and not a reality. Scholarly
publishers are a dying breed, and where will that leave the librarian? The
price example in the ARL report does not encourage discussion between
librarians and publishers, and the key to understanding each other is to
share information together.
Further discussion of the ARL report produced other reactions. One speaker
predicted more cancellations of journal titles, fewer new titles,
guaranteed prices, the forbidding of returns, and the alteration of "peer
review" for tenure process. Another participant encouraged librarians and
publishers to support and cooperate with each other, and it would also be
most advantageous if vendors and librarians worked with each other on a
"To Buy or Not to Buy: Acquiring New Technologies" discussed the problems
of acquiring and processing CD-ROM and computer software items. It appears
that fewer departments within the library are involved in the ordering of
these materials. It was recommended these items should be more fully
integrated into the ordering process. More and better bibliographic
control is needed for these items. This is evidenced by the fact that some
libraries catalog them as serials and some as monographs. They are
cataloged as a monograph, but change to the serial format when the title
is renewed. Although there are many problems with these technologies,
li brarians were encouraged to handle them the same as other materials.
Again open dialogue discussing licensing and networking between librarians
and publishers should be encouraged.
The bid process was examined in another session where the advantages and
disadvantages of the procedure were discussed. The advantages were: the
development of a list of acceptable publishers of both books and serials;
the inability of a library to capriciously cancel a contract; and prices
and services are guaranteed. Disadvantages were: the process is more
time-consuming, new services may be disallowed, and discounts for new
publications may not be available. Librarians were advised to make
exceptions to the bid process for such materials as rush, foreign, rare,
single journal titles available direct at large discounts over agent
price, and proprietary publishers. In addition, librarians were encouraged
to get control of the process, and vendors were encouraged to be advocates
for librarians, and to get the area representatives involved.
Some especially exciting discussions arose regarding telemarketing,
the use of styrofoam packing and its inability to deteriorate. It
suggested that vendors should be required to use recyclable materials.
The final session on Saturday morning was held in the historic Dock Street
Theater. This is the oldest theater in the United States still in use. A
variety of subjects were presented, and from the monographs point of view
the current hot topics are China, Korea, and Russia in trade books. With
the removal of the Berlin WaIl this past week, Germany will become a topic
of focus. U. S. prices are expected to rise higher than foreign, and
fiction books are now averaging $22.95, with childrens' books averaging
between $14.95 and $17.95. A survey of the top ten commercial and learned
society publishers of journals was conducted. It was discovered that the
average prices for 1989 were 207.78 (Pound Sterling) and 217.85 (Pound
More topics including preservation and acquisitions, a numerical vendor
performance analysis, and vendors evaluating libraries were presented.
Especially enlightening were some circulation statistics that were
presented. At Louisiana State University a correlation between the titles
acquired and those circulated was 93%. It was concluded that the
marketplace reflects circulation, i.e., the number of titles supplied
relates to the number of titles circulated. Association of College and
Research Libraries figures for average circulation within eighteen months
of acquisitions was 95%. At the University of Pittsburgh it was discovered
that 50% of all titles acquired will circulate within five years, and 50%
will not circulate at all.
In summary, the "twigging" of serials and scientific information was
predicted to be the death of science, due to rising costs and
specialization. And, mercifully, instead of "publisher bashing,"
librarians are now viewed as "proactive consumers"--a decided improvement.
NEW CHAIR OF BYLAWS COMMITTEE Martin Gordon has been named the chair of the Bylaws Committee. Other members of that committee are Elaine Rast and Sylvia Martin. All matters and questions concerning the bylaws should be referred to him.
NASIG 4TH ANNUAL CONFERENCE REVIEWED
Cindy Hepfer reports at length on NASIG's 4th Annual Conference in the
Serials Review v.lS, no.3, 1989, pp. 87-89. Give it a look-see.
COPING WITH THE DEMISE OF USBE
John Riddick has asked this newsletter to query NASIG members concerning
possible alternative sources for back issues now that USBE has filed for
bankruptcy. John would like members to submit names and addresses of
dealers (especially local and regional dealers) that members use to obtain
back issues. We all are aware of the major back issue dealers but maybe
some of you know of and use someone in your area for some back issues.
This newsletter will be happy to publish a listing of these· dealers for
the membership. Please give us the complete address, phone, fax, and
indicate what type of back issues are available (certain years only?,
certain subjects only?). Send your information to the newsletter in care
of the Edi tor.
The Speaker's Bureau is ready to accept requests for speakers. If you have
need of a speaker for a meeting, workshop, or internal library functions,
send your request to Geraldine Williams, Northern Kentucky University,
NASIG Speakers' Bureau, Steely Library - Acquisitions, Highland Heights,
Kentucky 41076. Information on topic, length, and location will be taken
into consideration for the match. Names and addresses of possible speakers
will be provided to the requestor.
Interested in boning up on how to give a speech? Another offering of the
Speaker's Bureau is a packet on presentation skills prepared by Bonnie
Postlethwaite which has been used for LINX Users' Meetings and NASIG
Conferences. Guidelines for creating visual aids are also included. Please
send requests for this packet to me at the above address.
Joy Reed is the Michigan representative of the Great Lakes Regional
Council of NASIG. Joy is Manager of Serial Operations of UMI in Ann Arbor.
She is not, however, related to Virginia Reed, Great Lakes Regional
Georgia Institute of Technology
Library & InformatIon Center
Create, update and maintain machine-readable bibliographic records for
all serial titles; assist with database maintenance; revise analytic added
volumes and solve related problems. Assist with other duties as assigned.
U.S. citizenship or permanent resident; ALA accredited MLS; knowledge
of AACR2, LC classification, and MARC format. Knowledge of OCLC and
foreign languages desirable.
the rank of Librarian
status, non-tenure track
HEAD. SERIALS CATALOGING:
Supervises department responsible
formats. Hires, trains, evaluates 2
assistants. Plans and organizes the
performs some original cataloging.
for cataloging serials in all
fte librarians and 3 fte library
workflow within the department and
U.s. citizenship or permanent resident; ALA accredited MLS. Five years
of serials experience, some of which must be in cataloging. Knowledge of
AACR2 and LC classification. Effective oral and written communication
skills. Knowledge of OCLC and reading proficiency of a foreign language
Send three letters of reference, salary history, and application to:
the rank of Librarian
status, non-tenure track
or II· depending
Becky Turner, Personnel Librarian
Georgia Institute of Technology
Library and Information Center
Atlanta, GA 30332-0900
The Georgia Institute of Technology is a unit of the University System of
Georgia. An Affirmative Action, Equal Education and Employment
13TH ANNUAL CONFERENCE OF THE UK SERIALS GROUP
University of Southampton
2nd-5th April 1990
The 13th Annual Conference and Annual General Meeting of the UK Serials
Group will be held at Boldrewood Conference Centre, U niversity of
Southampton, from 2nd to 5th April 1990.
Topics to be addressed include:
Information for Europe
Serials and Document Supply
Training for Serials
HMS Victory, Mary Rose Exhibition Beaulieu National Motor Museum Exbury Gardens The Conference Dinner will be followed by a cruise on the Solent.
Fee: Members 106 pounds approximately Non-members 124 pounds approximately
Further details from:
Mrs. Jill Tolson
114 Woodstock Road
Witney OX8 6DY
Tel: 0993 703466
The NASIG Newsletter (ISSN 0892-1733) is published bimonthly for the
members of the North American Serials Interest Group, Inc. It is available
only through personal membership in the organization.
Editor: Lenore Rae
Acquisitions Librarian, University of
Deadline for the February 1990 newsletter is February S, 1990. NO LATE
SUBMISSIONS WILL BE ACCEPTED.
Send all submission to: Lenore Rae Wilkas. One Veterans Square, Apt. 0-2,
Media, PA 19063 or FAX to 215-898-1471.