Dec. 1989

NASIG Newsletter, Jun 2010

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Dec. 1989

0892-1733 PRESIDENT'S CORNER / Roger Presley Many things have happened since our last newsletter. On October I7-18th I went to SI. Catha rines, Ontario to visit the Brock University campus and to meet with the 1990 Local Arrangements Committee. The trip was fantastic, although the weather was a little damp and frigid. Russell Wade, President of Travel by Russell accompanied me so she could start making travel arrangements for the conference. We spent Tuesday afternoon meeting with Esther Sleep, Chair of the Local Arrangements Committee, and with the Brock University Conference Coordinator. We were very impressed with Brock University and it will be a beautiful site for our conference next June. The campus is pretty, the facilities are grea t, and there are lots of dorm rooms. Also, we were very pleased with Brock's Conference Coordinator. He appears to be very efficient and flexible in meeting our needs. On October 18th, Russell Wade and I met with the Local Arrangements Committee. Russell talked about discount airfares and making arrangements for ground transportation from the Buffalo and Toronto airports to SI. Catharines. She then left the meeting to meet with transportation people. I stayed for the remainder of the meeting. I was very impressed with the work done thus far by the Local Arrangements Committee in planning a successful and enjoyable conference for next year. The Local Arrangements Committee members are: Esther Sleep, Chair, Brock University; Charles Dabkowski, Niagara University; Anne Farwell, CANEBSCO; Ellie Munn, SUNY College, Buffalo; Kamala Narayanan, Queen's University; and Lorna Robinson, Faxon Canada. They are a great, hard-working group. The next meeting of the Local Arrangements Committee is set for December II, 1989 at Brock. Russell Wade will be attending that meeting also to confirm ground transportation needs for the conference. An update from Russell Wade describing the arrangements she has made thus far for the upcoming conference appears in this newsletter. The NASIG Special Executive Board Meeting was held in Charleston, South Carolina on November II-12th. The meeting followed the College of Charleston Conference which was an event in itself. There is a review of the conference in this newsletter for those of you who did not attend. The Special Executive Meeting was extremely successful. We accomplished a - great deal and made many decisions. Our main goal was to firm up the program for next year's conference at Brock, and that was achieved. The minutes of this meeting are also published in this issue. A 1991 Conference Site Selection Committee was appointed at the Special Executive Board Meeting. The members are Mary Beth Clack, Danny Jones, Kathy Soupiset and myself. The Committee will be meeting December 12-13th in San Antonio, Texas to visit Trinity University as a possible conference si te for our 1991 conference. The NASIG semi-annual Executive Board Meeting will be held at ALA Midwinter in Chicago on January 9, from 4-7:00 p.m. The place for the meeting will be announced when arrangements are confirmed. Lastly, I want to send my best wishes to all of you for a happy holiday season and for a healthy and prosperous 1990! MINUTES OF THE SPECIAL EXECUTIVE BOARD MEETING / Teresa Maiillowksi R. Presley welcomed members and expressed the regrets of those not able to attend. OLD BUSINESS The minutes of the 2 June 1989 meeting were approved following corrections: with the 2.2. 5.0 10.2.2 Change the first sentence to: T. Feick reported that papers for 1988 income tax have been filed and for 1988 we show a profit of $3,111. Change the second sentence to: The third annual conference balance sheet now shows a profit because the student grant registration fees were taken from membership funds (student grant monies) and not from conference registration fees. Change heading to: Executive Board Special Meeting. Change the first sentence to: T. Feick reported that 53 responses to the newsletter question were received: 50 members voted to present the bylaws for discussion at the business meeting. 2.2 The minutes of the 4 June 1989 meeting were approved following corrections: After "sheet" add "prepared by our accountant." IVA. Change to: "By1aws--Reporting for Sylvia Martin, T. Feick described the Bylaws Committee's work over the past year. The third draft was completed...submitted for a mail vote with the next newsletter...committees. Elaine Rast, committee member, moved that the Proposed Bylaws of February I, 1989 be submitted to the Business meeting for discussion. There was no discussion." IVD. Change "Ellen Soper" to "Carol McIver." IVE. Add after the paragraph: "A vote concerning the above will appear in the next newsletter." IV. V. VI. Change "IV. Dues" to: "V. Dues." In the last sentence change "by mail" to: "in the next newsletter." Change "V. 1989 Conference" to: "VI. 1989 Change "St. Catherine's' to: "St. Catharine's." Conference." Change "VI. Adjournment" to: "VII. Adjournment." 1989 Conference Financial Report -- S. Davis distributed the final financial report for the Scripps Conference which indicated a net profit of $5,984.91. 1990 BROCK CONFERENCE Local Arrangement Committee -- S. Davis reported on the committee's visit to the Brock campus and meeting with the conference director. Committee members agreed on individual assignments. Presley Visit -- R. Presley reported on his meeting with the Local Arrangements Committee on 10/18/89. Members gave preliminary reports and discussed campus facilities, transportation, brochure, registration, a banquet site and possible tours. The committee suggested the Executive Board consider having a tentative program ready for distribution at ALA Midwinter. The Board discussed the suggestion and asked M.B. Clack and A. Weller to prepare a tentative program. T. Feick volunteered to help with distribution. Budget -- R. Presley presented a preliminary conference budget for consideration. Speakers' expenses and prIcmg for dorm accommodations were discussed. The Board agreed to a conference fee of $190.00 for double room accommodations and a conference room fee of $220.00 for single room accommodations. The brochure will state a set fee in Canadian dollars which will be determined at the time the brochure is printed. It was also agreed that single rooms will be reserved for speakers. Conference Tours Tours will again be offered after the conference. R. Presley presented a document which described possible tours in the area. Conference Travel Arrangements R. Presley explained NASIG's arrangements with Travel by Russell of Atlanta. The agency will provide ground transportation for the conference. A representative from Travel by Russell accompanied R. Presley on his visit to Brock University to explore the area and to contact transportation companies. Reduced air fares have been negotiated with USAir and N ASIG is trying to negotiate with one or two other American carriers and AIR Canada. USAir has offered a 40% discount of regular coach fares and a 5% discount off of special fares already discounted will be available from USAir, American and United. USAir will give NASIG one free trip ticket for every 40 fares that are booked with them. Tra vel arrangements must, however, be made through Travel by Russell. Conference Program -- M B. Clack presented a tentative program for discussion. The Board reviewed the proposals and discussed a tentative conference schedule. Board Participation in Conference Arrangements -- As chair of the conference program committee, M B. Clack will finalize the program by mid-December. T. Malinowski and A. Weller will assist MB. Clack and contact individuals regarding their proposals. The Board agreed that it should assume the responsibility of compiling the responses to the conference evaluation forms. A. Weller and E. Rast agreed to review and revise the current form. The Board discussed ways it could provide additional support to the Local Arrangements Committee before and during the conference. R. Presley will discuss the issue with E. Sleep and the topic will be discussed in more detail at the next meeting. The possibility of encouraging other NASIG members to become more involved was also considered. Members agreed that the conference summary session could be restructured to encourage more discussion and feedback. R. Presley will ask R. O'Neil, K. Courtney and L. Peterson to help organize the session. Funding for Conference Participants The Board conference fees for presenters, workshop speakers arrangements committee members should be reduced Recorders for the workshops will receive a $50.00 stipend. agreed and by that local $125.00. 1991 CONFERENCE SITE SELECTION COMMITTEE R. Presley, MB. Clack, K. Soupiset and committee. In December, the committee possible site for 1991. 1992 CONFERENCE SITE LOCATION The Board established a committee to identify possible sites for 1992 and beyond. Members include: R. Presley, MB. Clack, E. Rast, and N. Rogers. D. Jones will serve on the will visit Trinity College, a 6.0 6.1 7.0 7.1 8.0 8.1 9.0 9.1 9.2 9.3 9.4 9.5 10.0 10.1 11.0 11.1 11.2 11.3 CONTINUING EDUCATION COMMITTEE The Committee report was distributed. JOB PLACMENT COMMITTEE Committee report prepared by M Edelman was distributed. NOMINATIONS & ELECTIONS COMMITTEE R. Presley reported that the call for nominations was sent out in the October issue of the newsletter. Members of the Nominating Committee include: Adrian Alexander (Faxon), Leslie Knapp (EBSCO), Lisa Peterson (Univ. of California, Riverside), Glenda Thorton (Univ. of N. Texas) and Audrey Vauderhoof (Texas Christian University). The Committee is reviewing nominations procedures and a revised draft will be presented to the board for approval. The Board discussed the structure of the nominations committee. The Board decided to discuss the issue in greater detail at the next meeting. PUBLICATIONS COMMITTEE Committee report prepared by MB. Clack was distributed N ASIG Directory -- The directory was mailed with the October issue of the newsletter. The Board expressed its appreciation of the work done by Judith Rieke and her committee, with special thanks to Sarah Robinson in preparing the first directory. NASIG Proceedings -- Pat Rice will serve as Chief Editor along with another NASIG member (to be determined) for the 5th Proceedings which will be published by Haworth Press. Bulk Mailing -- The possibility of seeking a bulk mailing permit was discussed. Publisher Representative It was representative be added to the committee. STUDENT GRANT COMMITTEE Committee report prepared by C. McIver was distributed. FINANCE COMMITTEE Transition -- All bank accounts have been transferred from Buffalo to Atlanta, with the exception of about $700.00 remaining in Buffalo to cover a few outstanding checks. Present Balance -- As of November 1989, NASIG accounts have a combined balance of $28,172.21. Quicken Program -- Transition to a new software program (QUICKEN) is under way. Starting in January, quarterly, rather than monthly, statements will be produced. suggested that a publisher 11.4 11.5 12.0 12.1 12.2 13.0 l3.1 14.0 14.1 15.0 15.1 16.0 16.1 17.0 17.1 Procedures -- A. Vidor will prepare procedures for the transition of the treasurer's responsibilities for discussion at the Midwinter 1990 meeting. 1990 Budget -- A proposed budget will be presented at the next meeting. ROLE OF THE SECRETARY The Secretary will serve as chair of the Regional Council and Membership Committee during 1990 to permit the Vice President to coordinate program planning for the Brock Conference. The Secretary will do correspondence to program participants. The Secretary will be responsible for answering membership infomration previously handled by the President. requests for FUNDING FOR SPECIAL NASIG MEETING The Board agreed that in order to encourage participation by the membership a policy regarding the payment of travel expenses for Board members should be considered. NASIG would subsidize travel expenses for special Board meetings and the semi-annual Board meeting. The policy which would require members to first seek support from their institution or company was discussed. The Board proposed that when no funding is given, the member will receive tourist class air fare, one night's lodging, and a per diem of $25.00 and that the policy will be retroactive to the special Charleston 1989 meeting. R. Presley will draft a recommendation and send it to all Board members for a vote. NEW MEMBERSHIP BROCHURE The Board asked T. Malinowski to establish an ad hoc subcommittee of the Regional Council Coordinators to design and develop a membership brochure. B. Scanlan suggested that the brochure be produced on coded stock. The Board requested a draft be prepared for presentation at the next meeting. ATTENDANCE AT THE UKSG CONFERENCE R. Presley announced tha t he Conference. will be attending the 1990 UKSG ACCOUNTANT'S REPORT AND 1989 INCOME TAX STATEMENT T. Feick reported that the 1989 tax statement has been prepared and will be filed prior to the May deadline. NASIG INSURANCE POLICY T. Feick reported that the policy renewal which is based on the number of members is being submitted. 18.0 18.1 NEXT MEETING The Board will meet at ALA Midwinter in Chicago on January 9, 1990 from 4:00-7:00 p.m. Location will be announced. The UK Serials Group is an autonomous group, established in 1978, having been founded after the first Blackwell's Periodicals Conference in 1975. As with NASIG, one of the major aims of the Group is to bridge the gap between the producer and the end user of serials, and membership comprises librarians, information workers, serials agents, publishers and binders. the management of the Group is by an annually elected Committee. The Group's activities include an annual conference. The 1990 Conference will be held from April 2-5 at the University of Southampton. Topics include Preparing for Europe, Serials and Document Supply, and Training for Serials. Speakers panels will discuss end user concerns and CD-ROM. Other activities include an extensive education programme, catering to junior as well as senior members of the profession. Forthcoming events include a serials administration and management course, travelling workshops at two UK library schools, an exhibition of automated systems and a European Serials Conference in September 1990 in Amsterdam. The major publication of the Group is its journal, Serials. which was launched in 1988. It is published three times a year and contains articles of interest to the profession, papers presented at the annual conference, and details of forthcoming events in the world of serials. Members of the Group automatically receive a copy of the journal. If you would like further details about the UKSG, please write to: Jill Tolson, UKSG Administrator, 114 Woodstock Road, Witney, OX8 6DY, United Kingdom. FROM TRAVEL BY RUSSELL: TRAVEL BY RUSSELL appreciates the honor of being selected as NASIG s Exclusive Travel Agency for the 1990 meeting at Brock University in St. Catharines, ontario. We will strive to give you great travel rates and the best service you could expect! As your Exclusive Travel Agency we will negotiate group discounts for NASIG members on air tickets, car rentals, bus transfers and special side trips. If there is anything you are interested in doing that is not included in the schedule of events we plan, just let us know and we will be happy to arrange it for you. We have selected USAir as the Official Air Line for this meeting (they have the most service to Buffalo) and they have agreed to give NASIG members from the United States good discounted rates into both Buffalo and Toronto. The discounts they have given us are: DISCOUNTS TO BUFFALO: 40% off full "Y" (not Y/YN) subject to "B" availability 5% off published fares, excluding first class, government fares, and tour fares following all restrictions TO TORONTO: 35% off full "Y" (not Y9/YN) with a two night minimum stay requirement subject to "B" availability 30% off full "yo (not Y9/YN) with requirement subject to "B" class availability no minimum stay Travel restrictions: Travel valid round trip USAir only May 30-June 8, 1990. We are in the process of finalizing negotiations with Air Canada for the International discounts to this meeting and will advise you as soon as all negotiations are final. We are in the negotiating stages with the bus and car companies and will let you know as soon as arrangements have been finalized. In order for these discounts to be obtained you must make your reservations and buy your tickets thru TRAVEL BY RUSSELL. We urge you to call us as soon as you have definite travel dates as discounted seats are limited. This promises to be a most informative meeting for NASIG members. Your President, Roger Presley, the Executive Board and the reception committee at Brock University are planning an exciting agenda of side trips that should be fun as weIl as knowledgeable. Thank you for the privilege of serving you. RusseIl L. Wade (Ms.), President TRAVEL BY RUSSELL 1-800-762-1039 or (404)-493-4941 "REMEMBRANCE OF THINGS PAST;" CHARLESTON CONFERENCE 1989 / Elaine Ras/ In her usual enthusiastic and vivacious manner, Katina Strauch opened the Ninth Charleston Conference on November 9, 1989. The first day of the conference dealt heavily with serial publications, beginning with the discussion of peer review of potential journal articles. The quality of a journal is the responsibility of the editor, and it is not up to the reviewer or referee to determine fraud or assure scientific validity. Blind reviewing, it was decided, produces fairer and more critical refereeing, and reviewers must realize they are ethically bound to treat the content of articles with confidentiality. The legal aspects of publishing are becoming more difficult to interpret, as illustrated by two lawyers from a Chicago law firm. Copyright becomes more important as prices of publishing rise. Libraries as consumers MAY bypass criteria considered infringement if they reproduce copies, and they do not interfere with commerce. Consortia are not covered under the copyright law, so caution is advised. The lack of copyright symbols on materials is not a guarantee the item is not copyrighted. Laws are in place to protect the competitive process, but recent debate questions just how effective they are. There are no laws at present to limit mergers, but collusion or boycotting of certain publishers by libraries may be illegal. The final warning: photocopying is dangerous. The journal publishers responded with the not so surpnsmg news that journal prices will continue to rise at the rate of 8% per year regardless of inflation or the rate of exchange. Librarians were encouraged I) to reduce the amount of staff since most of the libraries' budgets go for personnel, which would free monies for journal purchases (not all publishers agreed with this); and 2) to lobby the university administration for additional funds. Other suggestions were to create good, sound collection development policies, and to subscribe to better quality journals. At this point a fire alarm quickly put an end to further discussion. The session entitled "Where Do We Go From Here?" reviewed the ARL Project on Serial Prices. The results of this project were to increase the understanding of publishers' practices, increase awareness of price moderation and quality control, promote consumer activism, strengthen the role of non-commercial publishers and government agencies, and build collective responses with scholars and researchers. To accomplish this it is necessary for librarians to make more educated choices, to work with responsible publishers, and to change the tenure process which is based so heavily on publication. Hopefully, the expected outcomes would be moderate price increases, a strengthened role for the non-commercial publishers, and an ability to influence publisher behavior. A commercial publisher presented the view that there is nothing wrong with making a profit but making huge profits in publishing scientific, technical, and medical journals is a dream and not a reality. Scholarly publishers are a dying breed, and where will that leave the librarian? The price example in the ARL report does not encourage discussion between librarians and publishers, and the key to understanding each other is to share information together. Further discussion of the ARL report produced other reactions. One speaker predicted more cancellations of journal titles, fewer new titles, guaranteed prices, the forbidding of returns, and the alteration of "peer review" for tenure process. Another participant encouraged librarians and publishers to support and cooperate with each other, and it would also be most advantageous if vendors and librarians worked with each other on a similar study. "To Buy or Not to Buy: Acquiring New Technologies" discussed the problems of acquiring and processing CD-ROM and computer software items. It appears that fewer departments within the library are involved in the ordering of these materials. It was recommended these items should be more fully integrated into the ordering process. More and better bibliographic control is needed for these items. This is evidenced by the fact that some libraries catalog them as serials and some as monographs. They are cataloged as a monograph, but change to the serial format when the title is renewed. Although there are many problems with these technologies, li brarians were encouraged to handle them the same as other materials. Again open dialogue discussing licensing and networking between librarians and publishers should be encouraged. The bid process was examined in another session where the advantages and disadvantages of the procedure were discussed. The advantages were: the development of a list of acceptable publishers of both books and serials; the inability of a library to capriciously cancel a contract; and prices and services are guaranteed. Disadvantages were: the process is more time-consuming, new services may be disallowed, and discounts for new publications may not be available. Librarians were advised to make exceptions to the bid process for such materials as rush, foreign, rare, single journal titles available direct at large discounts over agent price, and proprietary publishers. In addition, librarians were encouraged to get control of the process, and vendors were encouraged to be advocates for librarians, and to get the area representatives involved. Some especially exciting discussions arose regarding telemarketing, the use of styrofoam packing and its inability to deteriorate. It suggested that vendors should be required to use recyclable materials. The final session on Saturday morning was held in the historic Dock Street Theater. This is the oldest theater in the United States still in use. A variety of subjects were presented, and from the monographs point of view the current hot topics are China, Korea, and Russia in trade books. With the removal of the Berlin WaIl this past week, Germany will become a topic of focus. U. S. prices are expected to rise higher than foreign, and fiction books are now averaging $22.95, with childrens' books averaging between $14.95 and $17.95. A survey of the top ten commercial and learned society publishers of journals was conducted. It was discovered that the average prices for 1989 were 207.78 (Pound Sterling) and 217.85 (Pound Sterling) respectively. More topics including preservation and acquisitions, a numerical vendor performance analysis, and vendors evaluating libraries were presented. Especially enlightening were some circulation statistics that were presented. At Louisiana State University a correlation between the titles acquired and those circulated was 93%. It was concluded that the marketplace reflects circulation, i.e., the number of titles supplied relates to the number of titles circulated. Association of College and Research Libraries figures for average circulation within eighteen months of acquisitions was 95%. At the University of Pittsburgh it was discovered that 50% of all titles acquired will circulate within five years, and 50% will not circulate at all. In summary, the "twigging" of serials and scientific information was predicted to be the death of science, due to rising costs and specialization. And, mercifully, instead of "publisher bashing," librarians are now viewed as "proactive consumers"--a decided improvement. NEW CHAIR OF BYLAWS COMMITTEE Martin Gordon has been named the chair of the Bylaws Committee. Other members of that committee are Elaine Rast and Sylvia Martin. All matters and questions concerning the bylaws should be referred to him. NASIG 4TH ANNUAL CONFERENCE REVIEWED Cindy Hepfer reports at length on NASIG's 4th Annual Conference in the Serials Review v.lS, no.3, 1989, pp. 87-89. Give it a look-see. COPING WITH THE DEMISE OF USBE John Riddick has asked this newsletter to query NASIG members concerning possible alternative sources for back issues now that USBE has filed for bankruptcy. John would like members to submit names and addresses of dealers (especially local and regional dealers) that members use to obtain back issues. We all are aware of the major back issue dealers but maybe some of you know of and use someone in your area for some back issues. This newsletter will be happy to publish a listing of theseĀ· dealers for the membership. Please give us the complete address, phone, fax, and indicate what type of back issues are available (certain years only?, certain subjects only?). Send your information to the newsletter in care of the Edi tor. SPEAKERS BUREAU The Speaker's Bureau is ready to accept requests for speakers. If you have need of a speaker for a meeting, workshop, or internal library functions, send your request to Geraldine Williams, Northern Kentucky University, NASIG Speakers' Bureau, Steely Library - Acquisitions, Highland Heights, Kentucky 41076. Information on topic, length, and location will be taken into consideration for the match. Names and addresses of possible speakers will be provided to the requestor. Interested in boning up on how to give a speech? Another offering of the Speaker's Bureau is a packet on presentation skills prepared by Bonnie Postlethwaite which has been used for LINX Users' Meetings and NASIG Conferences. Guidelines for creating visual aids are also included. Please send requests for this packet to me at the above address. PLEASE NOTE: Joy Reed is the Michigan representative of the Great Lakes Regional Council of NASIG. Joy is Manager of Serial Operations of UMI in Ann Arbor. She is not, however, related to Virginia Reed, Great Lakes Regional Council Coordinator. POSITION ANNOUNCEMENTS Georgia Institute of Technology Library & InformatIon Center SERIALS CATALOGER: Responsibilities: Create, update and maintain machine-readable bibliographic records for all serial titles; assist with database maintenance; revise analytic added volumes and solve related problems. Assist with other duties as assigned. Qualifications: U.S. citizenship or permanent resident; ALA accredited MLS; knowledge of AACR2, LC classification, and MARC format. Knowledge of OCLC and foreign languages desirable. the rank of Librarian status, non-tenure track I or II position. depending Minimum upon salary Salary: Appointment at qualifications. Faculty $21,000. HEAD. SERIALS CATALOGING: Responsibilities: Supervises department responsible formats. Hires, trains, evaluates 2 assistants. Plans and organizes the performs some original cataloging. for cataloging serials in all fte librarians and 3 fte library workflow within the department and Qualifications: U.s. citizenship or permanent resident; ALA accredited MLS. Five years of serials experience, some of which must be in cataloging. Knowledge of AACR2 and LC classification. Effective oral and written communication skills. Knowledge of OCLC and reading proficiency of a foreign language desirable. Salary: Appointment at qualifications. Faculty $27,500. Send three letters of reference, salary history, and application to: the rank of Librarian status, non-tenure track I or IIĀ· depending position. Minimum upon salary Becky Turner, Personnel Librarian Georgia Institute of Technology Library and Information Center Atlanta, GA 30332-0900 The Georgia Institute of Technology is a unit of the University System of Georgia. An Affirmative Action, Equal Education and Employment Institution. PRESS RELEASE 13TH ANNUAL CONFERENCE OF THE UK SERIALS GROUP University of Southampton 2nd-5th April 1990 The 13th Annual Conference and Annual General Meeting of the UK Serials Group will be held at Boldrewood Conference Centre, U niversity of Southampton, from 2nd to 5th April 1990. Topics to be addressed include: Information for Europe Serials and Document Supply Training for Serials Library/Trade Relationships CD-ROM There will including: also be visits to local libraries and places of interest HMS Victory, Mary Rose Exhibition Beaulieu National Motor Museum Exbury Gardens The Conference Dinner will be followed by a cruise on the Solent. Fee: Members 106 pounds approximately Non-members 124 pounds approximately Further details from: Mrs. Jill Tolson Group Administrator 114 Woodstock Road Witney OX8 6DY ENGLAND Tel: 0993 703466 The NASIG Newsletter (ISSN 0892-1733) is published bimonthly for the members of the North American Serials Interest Group, Inc. It is available only through personal membership in the organization. Editor: Lenore Rae Pennsylvania Libraries. Wilkas, Serials Acquisitions Librarian, University of Deadline for the February 1990 newsletter is February S, 1990. NO LATE SUBMISSIONS WILL BE ACCEPTED. Send all submission to: Lenore Rae Wilkas. One Veterans Square, Apt. 0-2, Media, PA 19063 or FAX to 215-898-1471.

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