August 27, 2015 Conference Call
Executive Board Minutes
Ex Officio: Kate Moore 0 1
0 Executive Board: Carol Ann Borchert, President Steve Kelley, Past-President Anna Creech, Vice President/President-Elect Kelli Getz, Secretary Beverly Geckle , Treasurer Michael Hanson, Treasurer-Elect
1 NASIG Board Conference Call
1.0 Welcome (Borchert)
The meeting was called to order at 3:03 pm Central.
2.0 Secretary’s Report (Getz)
VOTE: The motion for complimentary NASIG
membership to be awarded to conference vision
speakers for 2 years beginning with the year in which
they present at the conference has passed. This will
take effect retroactively with the 2015 vision speakers.
VOTE: The motion to allow for free NASIG membership
to library school students for the 2015/2016 year has
Getz reported that annual reports from all
committees/task forces have been completed except
for the Program Planning Committee (PPC) report.
ACTION ITEM: Creech will work with the PPC to create
the PPC’s 2015 annual report.
ACTION ITEM: There was a reminder to fill out the
Google doc by Sept. 30 for the Fall Board Meeting
regarding hotel room preferences and cell phone
ACTION ITEM: Getz will move the Action Items to
Google docs at the request of Oberg. We will try the
process for a month to evaluate updating the Action
Items in real time.
3.0 Treasurer’s Report (Geckle)
Geckle reported that she is crunching the numbers from
the conference. At this point, she believes that we have
at least broken even from the conference, but more
detailed information will be available soon.
4.0 Logo Design (Kelley/Geckle)
Geckle spoke to Jim Geckle, her brother, regarding the
logo designs that he created. She said that he may
need more clarity from the Board about our
expectations. Several members of the Board chimed in
saying that the logo didn’t necessarily need to
incorporate a globe, and that the logo could be more
abstract than the current logo. It was decided that the
Board would like to see 3-4 very different styles from
which to choose.
ACTION ITEM: Geckle will convey the Board’s feedback
to Jim Geckle to create 3-4 very different logo designs
for further discussion.
5.0 Membership Next Steps – Vision Speakers /
Kaplan met with the chairs of the Membership
Development Committee (MDC) to discuss the Board’s
action item to identify universities where a NASIG
member has recently retired as well as institutions in
the region of the conference to target membership.
Kaplan reported that the MDC chairs needed the Board
to clarify “recent” retirees. Borchert felt that “recent”
should be defined as those individuals who have retired
within the last 3-5 years. Also, it is possible for the
Database & Directory Committee (D&D) to search the
database by those members who identify as retirees,
although there is no way to tell if someone has retired if
they stop their NASIG membership. Moore reported
that MDC could also keep track of recent retirees by
those that report their retirements in the NASIG
Kaplan and MDC also discussed the Board’s request for
MDC to poll administrators and middle management on
topics that would make NASIG more attractive to them,
as well as what NASIG might do to have them
encourage their staff to become more active. Kaplan
reported that MDC felt that this request was too broad
to handle effectively. MDC recommends putting
information about membership benefits on a website
instead of sending out a survey.
ACTION ITEM: Kaplan will report this information back
to MDC and work with MDC to formalize their idea for
adding membership benefits to the website.
The passing of the motion to allow for free NASIG
membership for library school students for 2015/2016
was discussed in depth. The Board recognizes that
there will be no way to verify that someone is a student.
ACTION ITEM: Kaplan in conjunction with MDC will
draft a publicity statement. Kaplan will then run the
publicity statement by the NASIG Publicist for approval.
ACTION ITEM: Burris will work with the Communications & Marketing Committee (CMC) to update the NASIG website with this information as well as to update the membership form.
The Board also discussed the motion that was passed to
give complimentary NASIG membership to NASIG
conference vision speakers for two (2) years starting
with the 2015 vision speakers.
ACTION ITEM: Geckle will work with D&D to setup
membership records for the three vision speakers from
the 2015 conference.
ACTION ITEM: Creech and PPC will contact the 2015
vision speakers to let them know of their
complimentary membership for 2 years.
ACTION ITEM: Creech and PPC will update the Vision
Speaker MOU to include the complimentary
membership for 2 years.
6.0 Committee Updates (All)
Geckle reported that she would be the contact to setup
conference calls for committees that need to meet.
Per Creech, A&R had one member step down from the
committee. They are currently looking for a new
member to fill the vacant position. Additionally, A&R
will be reviewing and revising the existing awards.
CMC (Burris) is busy with committee and external
Kelley reported that CPC will be designing the
conference logo soon. Jim Geckle has been asked to
design the conference logo in the past. He is currently
busy designing the NASIG logo, so CPC will be recruiting
someone else to design the conference logo.
Robertson has not heard from the CEC recently, so she
will follow up with them to see if they have any
questions for the Board.
ACTION ITEM: Robertson will follow up with the CEC to
see if they have been in communication since the
Oberg sent E&A’s report to the Board that had pulled
out the incorrect data. Members of E&A contacted the
workshop presenters with the corrected information.
Creech reported that a member of the Financial
Planning Task Force (FPTF) stepped down. Creech is
seeking a replacement member for FPTF.
Creech also reported that the Student Outreach
Committee (SOC) had approached the PPC about
holding a snapshot session exclusively for students.
Additionally, SOC suggested offering student rates for
the snapshot sessions. The Board discussed having
sponsors cover travel and registration for student
snapshot presenters, although it seemed unlikely since
students already receive a discounted registration rate
for the conference and it would be unlikely that
sponsors would be interested in this. Creech proposed
offering student award winners the option to present at
the snapshot sessions.
ACTION ITEM: Creech will work with PPC to see if they
would be willing to reserve slots at the snapshot
sessions for student award winners.
ACTION ITEM: Beh will work with SOC to see if they are
willing to have the student award winners present at
the snapshot sessions without having sponsors to cover
travel and registration.
Robertson said that she had not heard from the
Scholarly Communications Task Force (SCTF) recently.
The Board is hoping to have the report in time for the
ACTION ITEM: Robertson will check in with the SCTF to
see what their timeline is for submitting a final report.
Borchert reported that Site Selection put information
on site selection on the NASIG website to provide more
transparency around the site selection process.
7.0 Petition Process (All)
The need for a formalized petition process was
originally brought up at the Business Meeting at the
2015 NASIG Conference. The Board recognizes that
there needs to be a petition process in place so that
NASIG members have a mechanism to approach the
Board with their concerns. Currently, NASIG members
can approach the Board with a concern by emailing the
Board at . Additionally, discussions
can occur on NASIG-L, through email blasts, on
webpages, social media, and in the President’s Column
of the NASIG Newsletter.
However, there is no formal way to approach the Board
or for the Board to respond at this time. Kaplan, Kelley,
and Oberg agreed to work on drafting a formal process,
which may later involve a change in the NASIG Bylaws.
ACTION ITEM: Kaplan, Kelley, and Oberg will draft a
formal process for NASIG members to petition the
Board and for the Board to respond to the petition.
8.0 Midwinter Board Meeting Dates (Borchert)
This will be finalized at a future conference call.
9.0 Adjourn (Borchert)
The call was adjourned at 4:05 pm.
Minutes submitted by: Kelli Getz, NASIG Secretary September 11, 2015 3