2014 Committee Annual Reports/Updates
Submitted on: April
2014 Committee Annual Reports/Updates
Bylaws Committee 0 1
0 Members Leigh Ann DePope, chair (Salisbury University) Dana Whitmire, vice-chair (UT Health Science Center at San Antonio) Ann Ercelawn, member (Vanderbilt University) Rene Erlandson, member (University of Nebraska Omaha) Sandy Folsom, member (Central Michigan University) Mary Grenci, member (University of Oregon) [Withdrew from committee in , USA
1 Members Paula Sullenger, archivist/chair (Auburn University) Deberah England, photo archivist (Wright State University) Shana McDanold, board liaison (Georgetown University) Peter Whiting ex-offico archivist, University of Southern Indiana , USA
I have been accumulating materials from board
members for the archives at the University of Illinois,
Urbana-Champaign (UIUC). I am currently gathering
requests for materials to be digitized from the NASIG
archives at UIUC. The Executive Board and the 30th
Anniversary Committee have both expressed interest in
some of this material.
The archivist has collected the Memoranda of
Understanding for the 2014 Conference. The photo
archivist sent selected photos to the Newsletter editor
at the editor’s request.
There were no expenditures for this year. I will submit
a budget request for digitization costs when I receive a
quote from the UIUC archives.
Submitted on: April 7, 2014
Awards & Recognition Committee
Submitted by: Leigh Ann DePope
Leigh Ann DePope is working with CPC for conference
arrangements. Dana Whitmire is working with the 2014
awards winners to confirm their arrangements for the
conference. She is also working with Membership to
start the awards winners’ one-year membership.
Sandy Folsom is continuing to work on a manual for the
committee. She has created an outline and rough drafts
of a few sections.
The committee has been tasked with reviewing and
updating the awards to reflect the Core Competencies
and to create a new award honoring Birdie MacLennan.
Given the nature of the committee’s work structure,
this work would be best undertaken at the beginning of
the 2015 cycle before the awards process has begun.
Leigh Ann DePope will pass along the information that
has already been gathered to the 2015 incoming chair.
The 2014 award cycle has been completed. The
committee received 23 applicants for six awards. No
applications were submitted for the Marcia Tuttle
International Award. No winner has been announced
for the Mexican Student Grant Award.
No expenditures at this time.
Recommendations to Board
The Mexican Student Grant has had problems over the
years ranging from trouble recruiting applicants to
travel problems. The committee recommends the
Board create a group to review the Mexican Student
Grant and its relevancy.
Submitted on: March 31, 2014
Submitted by: Sharon Scott
Sharon Scott, chair (University of California, Riverside)
Leigh Ann DePope, member (Salisbury University)
Randall Lowe, member (Frostburg State University)
Tessa Minchew, member (North Carolina State
Elizabeth McDonald, past chair (University of Memphis)
Marsha Seamans, member (University of Kentucky)
Susan Wishnetsky, member (Northwestern University.
Feinberg School of Medicine)
Chris Brady, board liaison (U.S. Dept. of Justice
This was an uneventful year for the Bylaws Committee.
We received no questions or suggestions regarding
updates to the bylaws.
No action was required on any matter.
No financial support was required.
Submitted on: Apr. 1, 2014
Conference Proceedings Editors
Submitted by: Sara Bahnmaier
Sara Bahnmaier, editor, (University of Michigan)
Kay G. Johnson, editor (Radford University)
Angela Dresselhaus, incoming editor (University of
Selden Lamoureux, board liaison (SDLinforms)
Recorders for the 2014 Conference:
The editors sent out a call for Recorders for the
2014 conference in late March via the NASIG list
Applications will be due in mid-April and will be
reviewed by the editors. Recorders will be
contacted shortly after with their assignments
and information on paper requirements.
Presenters who will be writing up their own
sessions will also be contacted in early April
with information on paper requirements.
Editor Kay Johnson will work closely with the publisher
to request that Taylor & Francis restore some missing
front matter from previously digitized back volumes of
the Proceedings (1986-2012). The 2013 Proceedings are
an example of the complete volume including all front
matter, as required by the Presentation and
Identification of E-journals (PIE-J) standard.
Outgoing editor Sara Bahnmaier will submit a report
requested by the Board about LIS authors’ rights under
Taylor & Francis license to publish and comparing them
with other publishers and Open Access or Creative
The Editors will complete a revision of the Proceedings
Editors’ Manual. We will also review our portions of the
NASIG working calendar.
The Proceedings will be published online and in print by
Taylor & Francis in April, 2014 as volume 66 of The
Serials Librarian. The PDF version of the Proceedings will
be sent to the Electronic Communications Committee
and posted on the NASIG website.
Taylor & Francis will mail complimentary copies of the
Proceedings according to the names and addresses
compiled by the editors and submitted in March, 2014.
The Editors used two hand-held digital recorders for
recording the vision sessions. We were happy to be able
to quickly and easily send the files to the recorders who
needed to consult the recordings while preparing their
reports. Although we offered at the Speakers’ Breakfast
to make an audio-recording for any of the other
sessions, no one took advantage of the opportunity.
Editors will continue to record Vision Sessions, and
continue to offer to make an audio-recording for other
speakers who may want this benefit, especially to
capture questions and discussion.
The 28th conference was the first time that editors
received travel reimbursement for attendance, which
was funded by Taylor & Francis. The editors are grateful
to the Board and T&F for the perquisite.
Natasha Cahill was appointed as new production editor
by Taylor & Francis, replacing Elizabeth Kerr, who
received a promotion and was assigned to other duties.
We have established the new working relationship and
are confident that Ms. Cahill will ably fill the role.
The 2013 Proceedings are comprised of 35 individual
papers covering all preconference, vision, and regular
sessions presented at the 28th Annual conference. A
brief schedule regarding the editing of the 2013 papers
is provided below:
Most of the papers were submitted by the
deadline of July 15, 2013, or shortly thereafter.
One paper was not submitted within a
reasonable timeframe and came in late and
incomplete. It was not deemed appropriate for
publishing. This noncompliance placed extra
burdens on the Editors.
One of the paper authors published a similar
report elsewhere and borrowed some text,
tables and figures in the Proceedings. The
editors consulted the publisher and reported
back to the author that attribution was
sufficient under the license to publish.
One of the vision speakers asked to be removed
as an author. The request was made during
preparations for the 2013 conference but had
not reached the editors until the paper had
been submitted and was in proof. The editors
consulted with the board liaison, and were able
to meet the vision speaker’s request. This
placed extra demands on the Editors during the
As usual, the editors requested primary authors
of papers to sign either the license to publish or
copyright transfer form. This is a requirement
for publication of the Proceedings. A handful of
authors questioned the authors’ rights available
under Taylor & Francis’ terms and conditions
and/or expressed reluctance about some aspect
of the copyright forms. Again, this placed extra
burdens on the editors, who called on the board
liaison and publisher for advice. The board
liaison ably assisted and also brought back a
charge from the Board for the outgoing editor
to investigate further into authors’ rights issues.
The Editors prepared the Introduction and front
and back matter for the Proceedings in
The Editors continue to use Google Drive to edit
The edited papers were uploaded to Taylor &
Francis’ CATS online production system in
The proofs were reviewed by the editors, board
liaison and paper authors in early March, 2014.
The Editors compiled a list for complimentary
copy distribution and submitted it to Taylor &
Francis in March, 2014.
The Editors thanked every author and speaker
for their valued contributions to the
To better fill the need to publicize essential information
about the paper requirement and questions of
authorship and copyright, the editors and board liaison
collaborated with the Program Planning Committee to
write up Memorandums of Understanding (MOUs) that
were signed by vision speakers and presenters, and a
FAQs for vision speakers and presenters. The FAQs were
also reviewed by the publisher, who helped make the
language consistent with the language authors will find
on the Taylor & Francis website. The FAQs will be made
available on the NASIG website.
Angela Dresselhaus, University of Montana, was
selected as the new Proceedings editor for the 2014-15
term. She is replacing Sara Bahnmaier, who rotates off
prior to the 2014 conference.
The Editors’ budget request should retain the travel
reimbursement for two editors at the next Conference
and a note on whatever funding might be required for
conference calls, should any of the participants not be
able to use conference calling facilities at their
institutions and need to be reimbursed for the
conference calls on their own lines.
Submitted on: April 1, 2014
Continuing Education Committee
Submitted by: Todd Enoch
Todd Enoch, chair (University of North Texas)
Melissa Johnson, vice-chair (Georgia Regents University)
Janet Arcand (Iowa State University)
Jennifer Bazeley, member (Miami University)
Evelyn Brass, member (University of Houston [Retired])
Melissa Cardenas-Dow, member (University of
Jeannie Castro, member (University of Houston)
Eleanor Cook, member (East Carolina University)
Lori Duggan, member (Indiana University)
Sharon Dyas-Correia, member (Indiana University)
Mark Henley, member (University of North Texas)
Steve Oberg, member (University of Illinois)
Jane Skoric, member (Santa Clara University)
Paula Sullenger, member (Auburn University)
Esta Tovstiadi, member (University of Colorado)
Theron Westervelt, member (Library of Congress)
Clint Chamberlin, board liaison (Reading and Radio
Upcoming NASIG webinars:
April 10 , 2014: “Model Licenses & Licensing
Templates: Present and Future” by Lianne
Taylor, Texas State University
September 11, 2014: “From Record-Bound to
Boundless : FRBR, Linked Data and New
Possibilities for Serials Cataloging“ by Juliya
Borie and Marlene Van Ballegooie, University
November 13, 2014: “DIY ERM (Do-It-Yourself
Electronic Resources Management) for the
Small Library“ by Sarah Hartman-Caverly,
Delaware County Community College.
We will have our first joint webinar with NISO on May
21, 2014: “Playing the Numbers: Best Practices in
Acquiring, Interpreting and Applying Usage Statistics.”
Speakers will be Peter Shepherd, Project Director of
COUNTER; Oliver Pesch, Chief Product Strategist at
EBSCO Information Services; and Jill Emery, Portland
Steve Oberg is exploring partnering with UKSG to
update their ERM Handbook.
Jennifer Beazley is working on creating a Wikipedia
page for NASIG. Her initial attempt was deleted
because a Wikipedia editor deemed that her inclusion
of NASIG’s vision and mission statements verbatim
constituted copyright violation.
Completed November webinar: “Scholar Commons @
USF: Sharing Knowledge Worldwide” presented by
Carol Ann Borchert and Julie Fielding. Recorded webinar
distributed to registrants.
Co-sponsored open access webinar: “Protecting your
Patrons from Predatory Publishers” on October 22,
2013 with University of South Florida Libraries. The USF
Libraries handled all aspects of the webinar registration
and hosting, with NASIG members getting a chance at
early registration. The webinar had 90 registrants, out
of which 35 were NASIG members.
Following a trial period, the decision was made to
fully absorb the Publications Subcommittee into the
Continuing Education Committee.
The Committee has proposed a general schedule for
quarterly webinars moving forward, with webinars to
be scheduled for the 2nd Thursday of February, April,
September, and November each year. The committee
will use the evaluations of the current year’s conference
presentations to suggest presenters and topics for the
With the removal of sponsorship decisions from the CEC
duties, the budget has been reduced to $1,500 to cover
the cost of WebEx.
Submitted on: March 31, 2014
Core Competencies Task Force
Submitted by: Sanjeet Mann
Sanjeet Mann, chair (University of Redlands)
Eugenia Beh, member (Massachusetts Institute of
Steve Black, member (College of Saint Rose)
Susan Davis, member (SUNY Buffalo)
Taryn Resnick, member (University of
Sarah Sutton, board liaison (Emporia State University)
The CCTF received over 40 responses to our emails sent
to various library listservs, and we spent February and
March analyzing the position descriptions in depth. We
are satisfied with the volume of responses from libraries
of different sizes and organizational missions, and we
are currently working to write up a rough draft of the
addendum document to be submitted to NASIG
membership by mid-April. We will accept feedback
electronically and in person at an informal discussion
group and full session at the upcoming conference. We
are also planning to issue recommendations to the
NASIG board immediately after the conference on how
best to review and maintain the core competencies.
With the assistance of the Program Planning
Committee, we secured two appropriate venues for
gathering feedback on the print serials competencies at
the upcoming conference. Other presenters have
contributed numerous sessions discussing various
aspects and implications of the electronic resource
competencies. It is great to see NASIG membership
taking collective ownership of the core competencies
and making it a living document!
The CCTF may need to conduct additional conference
calls in April while we are synthesizing competencies
and preparing a document for review by the NASIG
Submitted on: March 26, 2014
Database and Directory Committee
Submitted by: Alice Rhoades
Alice Rhoades, chair (Rice University)
Jessica Ireland, vice-chair (Radford University)
Mary Bailey, member (Kansas State University)
Julie Fielding, member (University of South Florida)
Christine Radcliffe, member (Texas A&M
Jennifer Arnold, board liaison (Central Piedmont
We have kept current with the business of invoicing
members for their dues payments and updating
member records. We have also set up several new
organizational memberships and fielded many
questions and problems related to the upcoming annual
We have continued updating procedures in our manual
to accommodate changes in the new database and have
mostly completed this project. We completed the
annual database cleanup project.
No expenses anticipated for the coming period.
Current active membership as of April 7, 2014 is 603
Questions for Board
Submitted on: April 7, 2014
Electronic Communications Committee
Submitted by: Kathryn Wesley and Carol Ann Borchert
Carol Ann Borchert, co-chair, listmanager (University of
Kathryn Wesley, co-chair, web management (Clemson
Chris Bulock, vice co-chair, web management (Southern
Smita Joshipura, vice co-chair, listmanager (Arizona
Chris Burris, member, September- (Wake Forest
Julia Proctor, member (University of Wyoming)
Paoshan Yue, member (University of Nevada, Reno)
Sandy Srivastava, member, June-August (College of New
Char Simser, publicist (Kansas State University)
Tim Hagan, board liaison (Northwestern University)
NASIG website migration began over the
summer; most essential content has been
moved, but a lot of secondary and tertiary level
work remains ongoing. Many documents
remain to be moved also. Document
management on the new site is complex, so the
latter task will take some time.
Non-member registrants for the NASIG Annual
Conference are being added to NASIG-L
weekly. About a month after the conference,
ECC will check these lists against the Member
Directory and remove folks who are still
New committee members Julia, Paoshan, and
Chris Burris (September-) are rotating on
regular monthly tasks of jobs blog maintenance,
NASIG blog and social media maintenance, and
spam filter monitoring.
ECC is working on adding an option to do online
donations to NASIG via credit card, now that
the new website has this capability.
ECC is investigating possibilities for ad
placement on the website.
UKSG eNews is sent by broadcast email as
issues become available.
On April 2, our CMS provider ArcStone
announced an upgrade to the AMO platform
which will optimize content for mobile
devices. A number of pages, notably the
homepage, will need to be reformatted to work
with the upgrade, which goes live on May 12.
Publicist activities that are ongoing:
o Post items to NASIG News, Other News, and
Events on the NASIG homepage in
collaboration with committee members
o Work with NASIG committees and the
Board to distribute messages to external
o Schedule tweets to repeat announcements
and deadlines previously posted to the blog
o Revising the NASIG Publicity Manual
The committee is excited to report that the
NASIG Publicist has become a permanent
position on the ECC.
The Publicist updated the Publicity Guidelines
for NASIG Committees and posted the
document to the Member Center for NASIG's
The Publicist submitted two items to Against
the Grain for publication on their website and in
the November 2013 issue.
The Publicist consulted with the CPC marketing
representative to discuss distribution of mail to
regional associations and library schools.
All committee listservs and forwarding email
addresses were updated for 2013/14 in June.
Non-member conference attendees were
removed from NASIG-L by July 26.
Two new listservs have been set up--one for the
30th Anniversary Task Force and one for the
Vision & Mission Task Force.
Secondary contacts have been added to NASIG
email addresses that were previously going to
just a single person.
Due to the volume of email that is sent to the
email address, ECC has
added the NASIG gmail address as the backup
for the publicist, rather than a secondary
individual. If the publicist is not available, now
that the Publicist is part of ECC, a member of
ECC will know to check the gmail account for
any items that need to be addressed.
In July, committee and board rosters were
updated on the old site by volunteer Wendy
Robertson (former ECC co-chair), while current
ECC members familiar with the old interface
were involved in migration work.
Essential website content has been moved to
the new platform; final data migration took
place September 9 (included member database,
broadcast email records, surveys, etc.); the
public website went live September 10.
During the migration process, we noted AMO2’s
restricted approach to document management
and set up Chris Bulock as the ECC member able
to move or delete documents on the resource
browser through an ftp client.
Other committees (Database & Directory,
Nominations & Elections) and individuals
(treasurer, treasurer-elect, conference and
webinar registrars) who needed early access to
the new site were made association
administrators with appropriate permissions
assigned; training sessions were arranged with
ArcStone for D&D.
Credit card functionality was tested prior to
The Call for Nominations 2013/14 survey was
transferred to the new site; results from the
survey on the old site were downloaded and
sent to N&E.
Worked with Todd Enoch of Continuing
Education to ensure the fall webinar site was
working, and that registrants from the old site
transferred. Assisted in setting up the spring
webinar page and registration.
Assisted with setup for Jeffrey Beall webinar
cosponsored by NASIG
Set up annual conference pages for the
Conference Planning Committee to provide
New URLs for the call for nominations and fall
webinar registration were sent in a broadcast
Following the new site going live, ECC
responded to a request to link the NASIGuide
on license negotiation by Rick Anderson to the
main NASIGuide page. In the process, we
noticed some outdated links and facilitated
communication between Rick and the
Publications/Public Relations Committee to get
Created groupspace for all committees and the
Executive Board, with committee chairs set as
group admins (secretary is group admin for the
Executive Board). Groupspace is analogous to
private committee space on the old site. It does
not allow for multiple levels of webpages, but
does have document storage, calendar,
messaging, and other functionalities.
Broadcast email issues were resolved.
A significant amount of website-related
documentation has been updated in the ECC
0221189/FrontPage); all pages with instructions
on the new site have been tagged AMO2
Asked ArcStone to add our Google Analytics ID
to the new site (Sept. 26).
Conference archives migration completed.
NASIGuides migration completed, including
conversion of the MARC Serial Holdings
document from HTML to PDF (HTML formatting
for this one was not manageable on the new
Assisted Nominations & Elections Committee in
loading updated nomination forms and in
extracting and cleaning up nomination data
from the admin module; created candidate
information page, assisted with ballot, sent
email blast announcements.
Provided admin module access and guidance to
various committees and conference registrar.
Updated Evaluation & Assessment committee
page to reflect calendar year appointments and
change in personnel; uploaded updated E&A
Loaded 2014 sponsorship documents for CPC.
New public page and groupspace set up for 30th
Anniversary Celebration Task Force.
Worked with FDC chair Rob Van Rennes and
D&D chair Alice Rhoades to set up the new
lifetime membership category; added lifetime
member information to Membership Benefits
Following an inquiry from a member concerned
about webpage source code titles that read
“North American Serials Interest Group –
powered by AMO,” contacted ArcStone to find
out whether the “powered by AMO” part could
be removed. (It was, very promptly.)
Worked with Conference Proceedings editors
and Taylor & Francis contact to get member
access to Proceedings working. Loaded new
copyright form for editors.
Changed the address on membership renewal
invoices from the official New York address to
the treasurer’s Charlotte, North Carolina,
address at her request.
Assisted Mentoring Group with setting up and
testing the Mentoring Program Application,
uploading the new guidelines document, and
editing the Mentoring webpage.
All 2013 conference presentations that were
submitted were loaded to SlideShare.
After the Board notified ECC that we are moving
towards logos without the “North American
Serials Interest Group” wording on them, Chris
Bulock designed new logos for the NASIG Blog
and NASIG Jobs Blog based on the NASIG
At the request of the board, Kathryn contacted
and facilitated communication with the
designer of the suite of logos adopted in 2008,
Jessica Broom, and arranged for her to update
the main logo. Chris Bulock worked with
ArcStone to place the updated logo on the
Updated letter for conference presenters with
instructions on submitting presentation
materials for SlideShare.
Bee.Net ($500 per month – email
ArcStone (NASIG website and
association management - $300 per
month + contingency amount of
$1450 for 10 hours of programming
Survey Monkey (online surveys)
SlideShare Pro (conference
NASIG has 28 listservs.
NASIG has 26 active @nasig.org email addresses.
As of April 1, there are 581 subscribed members to
NASIG-L and 25 unsubscribed members. This includes
non-members who are registered for the 2014 Annual
54 presentations/posters were uploaded from the 2013
April 2013-March 2014 - 25,216
Total (since April 2012) - 47,142
Top Content April 2013-March 2014 (views)
1. From Record-Bound to Boundless: FRBR, Linked
Data, and New Possibilities for Serials
2. Why the Internet is More Attractive Than the
3. Scholarly Video Journals to Increase
Productivity in Research and Education (1,098)
4. RDA and Serials: Theoretical and Practical
Applications. Preconference (866)
5. Discovering Music: Small-Scale, Web-Scale,
Facets, and Beyond - Belford (841)
*ECC annual report for 2012-2013 covered through
**Not an error. Visits for both May and June were
Top Ten Landing Pages (Google Analytics) April
(To view pages on old site, use domain
(April 2013-March, 2014)
NASIG Blog visits - 9,913
Jobs Blog visits - 24,855
Website visits (Google Analytics)
April 2013-March, 2014*
[2013 main conference page]
[on old site]
/site_signin.cfm [new site]
ge=1228 [2014 conference main page]
ge=1260 [2014 registration page]
/index.cfm [old home page]
/site_member_home.cfm [old site]
/about_history.cfm [old site]
*ECC annual report covered through March 2013
Recommendations to Board
In light of the addition of the publicist to the
committee, and the fact that the fundamental purposes
of the electronic communication media ECC manages
are communication and publicity, the committee
recommends a change of name to the Communications
and Marketing Committee.
Submitted on: April 3, 2014
There are no funding requests at this time.
Financial Development Committee
Membership Development Committee
Submitted by: Rob Van Rennes
Submitted by: Patricia Adams
Rob Van Rennes, chair (University of Iowa)
Virginia Bacon, member (East Carolina University)
Joe Badics, member (Eastern Michigan University)
Lisa Blackwell, member (Chamberlain College of
Catherine Nelson, member (University of California,
Elizabeth Parang, member (Pepperdine University)
Peter Whiting, board liaison (University of Southern
The Committee continues to investigate advertising
rates and ad placement options on the NASIG website
and in the Newsletter.
The Committee worked with the NASIG Publicist,
Treasurer, and the ECC to develop and post publicity for
the new lifetime membership fee.
The Committee contacted all NASIG organizational
members to offer them free advertising in the March
2014 Newsletter. Members worked closely with the
individual publishers and the Newsletter Editor-in-Chief
to meet the submission deadline.
Pat Adams, chair (YBP Library Services)
Denise Novak, vice-chair (Carnegie Mellon University)
Steve Fallon, member (De Gruyter)
Trina Holloway, member (Georgia State University)
Alejandra Nann, member (University of San Diego)
Chris Brady, board liaison (US Dept. of Justice)
The committee sends renewal reminders to lapsed
members the second month after their membership
lapses and sends a welcome message to new members,
based on contact lists supplied by Database and
MDC is coordinating with Student Outreach to contact
the four LIS programs in Oklahoma and Texas (UT
Austin, North Texas, TWU, and OU) to encourage 2014
NASIG Conference attendance in Fort Worth, Texas.
MDC is coordinating with Student Outreach to develop
full-time student conference rate requirements, vetting,
and processing for Board consideration.
Brainstorm: Creative ways to enhance membership.
The main idea is that in order to maintain relevance for
their members, membership driven organizations (like
NASIG) should consider creating customizable
memberships which allow members to pick and choose
from among a number of membership benefits.
Targeted membership campaign: webinar attendees
(for consideration later in 2014)
MDC developed a brief survey and emailed the link to
all members not attending the 2013 NASIG Conference
in Buffalo requesting input to improve NASIG
conference attendance. The results will be tallied and
sent to the Board.
No budget expenditures this year and no anticipated
budget needs next year.
The committee sent 69 renewal reminders to lapsed
members and 37 welcome messages to new members.
Action(s) Required by Board
Four out of five committee members are retiring from
the committee this year and will need replacement or
Recommendations to Board
Several recommendations re: Creative Ways to Enhance
1. Lifetime membership, while appealing to new
librarians, is not affordable at $1000.
2. Reach out with NASIG benefit information to
Library Directors and Deans who often
recommend professional development to their
3. Provide testimonials regarding the long-time
benefits of NASIG.
4. Communicate information to library schools –
membership and conference information.
5. Make NASIG membership information more
prominent on the NASIG website.
6. Encourage corporate members to promote
NASIG conference on their social media pages
and their website especially if they are
attending. Provide flyers for distribution in
vendor exhibits during conferences.
Submitted by: Danielle Williams
The Mentoring Committee has been busy the past four
months. When registration for the annual NASIG
conference opened, the chair began sending out
requests for mentors and mentees. NASIG registrar,
Katy Ginanni, has been sending weekly reports of
firsttimers. Weekly invitations are sent to the first-timers to
participate in the mentee program. As of April 1st, 25
people have signed up to be mentors and 14 first-timers
have signed up to be mentees. I expect more
firsttimers to request mentors at the conference and will
continue to solicit NASIG members to volunteer to serve
as a mentor.
As has been done the past two years, a request was
sent to the chair of the Continuing Education
Committee to ask for volunteers to assist with the
firsttimers reception, specifically to assist with coordinating
meet-ups at the conference and to ensure that all
mentors and mentees are transported to the
firsttimers reception together. Several members of the
committee have agreed to help and we will be working
closely with them in the weeks leading up to the
For the first time, the first-timers reception will not be
held in the conference hotel, but will be held at Billy
Bob’s Texas Club. There was some concern regarding
the meeting and transportation of mentors and
mentees to Bill Bob’s. Michael Hanson has assured me
that suitable transportation will be provided for
mentors and mentees prior to the reception. With the
assistance of volunteers from the Continuing Education
committee, the reception should be a success.
The chair and co-chair have begun bi-weekly phone calls
to discuss the procedure of matching mentees with
mentors, contacting match-ups, and the logistics of the
first-timers reception. There has been some question
about committee procedures, specifically a lack of
guidelines or manual for the committee to follow in the
months leading up to the conference. Information
seems to be passed from chair to co-chair from year to
year, but a clear set of guidelines is lacking. Working
with Gaele Gillespie over the next few weeks, I hope to
construct a set of guidelines that will help her chair the
committee next year.
There was some question about the make-up of the
committee. In the past, the committee has been made
up of a chair and co-chair, with the co-chair serving as
chair the next year. This year, a third member was
listed on the committee website, but I was not aware
that an additional member had been added to the
committee. At my request, our board liaison contacted
Steve Kelly; together, we determined that the third
member of the committee had been listed with
incorrect dates regarding her term of service. The
matter has been cleared up, but the board might
consider expanding the size of the committee. A third
member asked to serve as co-chair during their second
year and chair during their third would add continuity to
the committee, and would be a valuable asset when
coordinating the first-timers reception.
Submitted by: Angela Dresselhaus
Angela Dresselhaus, editor-in-chief (The University of
Kate Moore, incoming editor-in-chief (Indiana
Wm. Joseph Thomas, profiles editor (East Carolina
Sharon Dyas-Correia, profiles editor (University of
Kurt Blythe, columns editor (University of North
Carolina - Chapel Hill)
Rachel A. Erb, conference/submissions editor (Colorado
Angie Rathmel, copy editor (University of Kansas)
Stephanie Rosenblatt, copy editor (Cerritos College)
Betsy Gardiner, calendar editor (EBSCO Information
Kate Moore, PDF production editor (Indiana University
Tim Hagan, board liaison (Northwestern University)
Newsletter position descriptions are under
Training the incoming EiC
Migrating Newsletter backfiles to the Clemson
University bepress site
Soliciting Newsletter Conference Reporters
o Advertisements were run in Newsletter
for the first time
o Stephanie Rosenblatt, Copy Editor
o Rachel Erb, Conference Editor
Newsletter Platform Updates
March 2014 issue was published on the new
bepress platform hosted by Clemson University.
A $500 request for Newsletter platform migration was
requested and approved by the board.
62,109 Full text downloads since the Newsletter was
hosted on the bepress platform.
6,137 Full text downloads January to March 2014.
Nominations & Elections Committee
Submitted by: Kevin Furniss
Kevin Furniss, chair (Tulane University)
Danielle Williams, vice-chair (University of Evansville)
Karen Davidson, member (Mississippi State University)
Christie Degener, member (University of North Carolina
at Chapel Hill, Health Sciences Library)
Steve Shadle, member (University of Washington)
Jeff Slagell, member (Delta State University)
Jenni Wilson, member (Alexander Street Press)
Robert Boissy, board liaison (Springer Verlag)
Election in full swing. Voting to conclude Monday, April
7th, 2014, with results announced Monday, April 14th,
2014. I plan to count the ballots on Tuesday, April 8th,
and contact the candidates as soon as I have the results.
I conferred with Committee members and we decided
not to have write-in candidates on the ballot, as it
appeared to me to subvert the entire nomination
process. This could be revisited in the event of a dearth
of candidates for a particular position, and I saw nothing
in either the NASIG bylaws or Roberts Rules of Order to
require write-in candidates. Also, once the election is
concluded I have several recommendations for updating
election documentation and placing it in a more
Submitted on: April 2, 2014
Steve Kelley, Wake Forest University,
Anne McKee, Greater Western Alliance
Joyce Tenney, UMBC
Bids were solicited for the 2016 conference and
evaluated by the committee. The committee
recommended to the board that the 2016 conference
site should be Albuquerque, New Mexico. The board
approved the recommendation, and asked that a
contract be pursued to finalize that location. Anne
McKee negotiated the contract and it was signed in
Submitted on: March 27, 2014
Submitted by: Kate Seago
Kate Seago, chair (University of Kentucky)
Katy DiVittorio, vice-chair (University of Colorado,
Eugenia Beh, member (Massachusetts Institute of
Jamie Carlstone, member (University of Chicago)
Shannon Regan (Mercer University)
Sarah Sutton, board liaison (Emporia State University)
The survey of library students was live from February 6
to March 14, 2014 and we had 239 completed surveys
out of 260 in total. The data from the survey will need
to be reviewed and a report generated. The committee
is currently working with the treasurer to get the
Amazon gift card to the winner. The Student Outreach
Committee is starting to organize its participation in the
vendor expo at the annual conference to raise
awareness about the group and recruit more
The survey was completed and Sanjeet Mann entered it
into Survey Monkey. Various committee members and
test subjects tested the survey. Sanjeet made some
revisions based on recommendations. NASIG
ambassadors and committee members sent the
announcement of the survey to various listservs as
appropriate. The NASIG student outreach committee
and ambassadors also reached out to the various library
and information schools to make sure they knew about
the NASIG conference and scholarship opportunities.
The budget for the SOC is $150 covering the Amazon
gift card and printing of the SOC handout. The SOC
handout is used at the NASIG annual meeting and other
events to recruit ambassadors.
Action Required by Board
The Board has requested the Student Outreach
Committee work with the nearby library science schools
to encourage attendance at the 2014 conference in Fort
Worth. The Student Outreach Committee is starting
work on this request.
Question for the Board
The Student Outreach Chair asked if the NASIG board
was going to offer a student rate or some enticement
for students from nearby schools to attend the