April 22, 2013 Conference Call
Executive Board Minutes
Ex Officio: Angela Dresselhaus 0 1
0 Executive Board: Bob Boissy, President Steve Shadle, Past-President Joyce Tenney, Vice President/President-Elect Shana McDanold , Secretary Jennifer Arnold, Treasurer
1 NASIG Board Conference Call
January Board meeting VOTE: Clark moves to accept March minutes with amendments made. Joyce seconded. All voted in favor. March conference call Hagan: 4.0 VOTE: ECC is not requesting a quote, but rather requesting that ArcStone makes changes. ECC has previously had contingency funds, but did not budget for them this year. ECC has sent a list of changes for ArcStone to make, but have they have not yet made the changes. Arnold explains that ArcStone has had difficulty in the past giving us a quote.
Allyson Zellner – out on maternity leave
Boissy called the meeting to order at 2:01pm
1.0 Minutes Approval
December conference call VOTE: Lamoureux moves to accept March minutes with amendments made. Clark seconded. All voted in favor. 1
Amend minutes to indicate ECC is working with
ArcStone to make the noted changes to the website.
VOTE: Boissy moves to accept March minutes with
amendments made. Shadle seconded. All voted in favor.
ACTION ITEM: October minutes and April conference
call minutes will be submitted to Board for review.
Approval will be via email. (McDanold)
2.0 Site Selection 2015 Discussion and Vote
3.0 CPC and PPC Conference Update (Carr/Tenney)
3.1 Registration Update
Pre-conferences: RDA and Serials has 35 current
registrations. Library as Publisher has one registrant.
And Copyright in Practice has 11 people registered.
Tenney reminded us that early-bird registration ends
May 3, 2013. Tenney reported that we are about 50
registrations behind in comparison historically. The CPC
is sending out the early bird deadline reminder this
week and that usually bumps up registrations.
The Board was reminded to make an effort to
encourage registration via social media, etc.
3.2 Update from PPC (Carr)
Question from PPC: Does the Board want to have first
choice on who they want to introduce? Last year
Michael solicited the Board first and the year before the
committee chose first and then the Board picked up
what was left. Note: the Board normally does the vision
Vision speakers are introduced by the post, current,
incoming chairs; Boissy would like to introduce Brian
Alexander; Tenney will introduce Megan; Shadle will
General program introductions are usually done by the
room monitor, PPC, or Board. The PPC will assign to
committee members first, and then send list of what is
still needed to Board and we will divide it up among
current members and incoming members.
General update (from document submitted by PPC to
• 3 programs cancelled (Demystifying
Chinese/Japanese/Korean Serials Cataloging with
RDA, Weed ‘em or Keep ‘em? Digging Deeper Into
Weeding Projects and The Challenges of Sustaining
a Community Managed Open Source ERMS)
• Replaced "The Challenges of Sustaining a
Community Managed Open Source ERMS" program
with Open Access Electronic Journals at the
National Autonomous University of Mexico
7 program time slots have 4 programs, 1 program
time slot has 5 programs. We are okay unless there
are other programs that cancel.
We have 18 Great Ideas Showcase proposals that
will be set up in the Bistro/Atrium area using their
tables so people can mill around and talk to the
We have 16 Discussion Groups
• PPC will send a survey out to the membership
via NASIG-L asking attendees to mark which
discussion group they are interested in
attending in order to make room assignments –
email sent 4/22/13
Plane tickets have been purchased by NASIG for
Siva and Les Hawkins/Hien Nyugen
We are concerned about the pre-conference Library
as Publisher. We only had one person registered.
PPC has advertised through the publicist and NASIG
membership. Contacted vision and pre-conference
speakers to market through their social media sites.
PPC will be contacting speakers with handout
instructions, confirmation of bios, and information
on the speaker’s breakfast. Volunteers will be
solicited to introduce sessions.
Kelli will be going to Buffalo for the site visit on May
Program on the website is up to date and going
well. Anna Creech has done a great job!
3.3 Update from CPC (Tenney)
The CPC reports there are some issues with the Statler
regarding their contract for the dessert reception.
McKee and Tenney are negotiating.
Tenney updated the Board on the status of the A/V
bids. Bids have been requested from five A/V
companies. The three received so far are higher than
Boissy spoke with Hepfer and Bartl regarding other CPC
issues. They reported few concerns if any to Boissy.
4.0 NASIG Vendor Expo tables (Shadle/Clark)
Shadle reports that the Vendor Expo list on the website
is current (20 participants) and an additional six are still
in process. Arnold reports we have received just over
$15,000 in payments so far, and six are still not yet
Clark reports that the Student Outreach Committee has
asked to share the NASIG table at the Vendor Expo
again this year. Shadle indicated having the extra
people at the table is helpful during busy times of the
VOTE: Boissy made a motion to approve sharing the
table with SOC. Shadle seconded. All voted in favor.
5.0 Website File Clean Up Update (Hagan)
The ECC proposes the following:
For any documents that are not linked from the Board's
web space, ECC will move the files into folders by years,
i.e., the year within the file name itself. IF there is no
year in the file name, ECC will use the last modified date
as shown in the file manager.
ECC won't delete anything
ECC will not open or review the documents
ECC will not rename those files but, as the Board
reviews them, ECC encourages renaming any that
have generic names that mean nothing or that lack
dates within the file name if the Board plans to
ECC would start with the files linked from the Board's
private space. Once that is complete, ECC will begin
moving the unlinked files.
VOTE: McDanold made a motion to approve the ECC
proposal for cleaning up the Board webspace. Seconded
by Tenney. All voted in favor.
ACTION ITEM: Boissy suggests a sub-group to review
the documents. Tenney volunteered to review the
documents and get an idea of the scope and scale of the
documents to be reviewed and will propose a plan.
6.0 Committee Appointments (Tenney)
Tenney reports she is still in process with committee
Tenney is looking for CPC co-chairs for Ft. Worth 2014
Conference (Note: Clint Chamberlain can't serve as he
will be a member of the Executive Board). Tenney has
plenty of people willing to serve as CPC members, but
no one is willing to serve as co-chair. Tenney requests
that the Board send suggestions for CPC co-chairs.
6.0 CEC Update (Clark)
6.1 May Webinar
Lynn Conaway (past Vision Speaker) will be doing a
webinar titled: "Working outside the library: With
Google you are not limited, you have as much as you
can pull up". This will be a follow-up to her vision
session from the 2012 Conference.
Clark reports they are waiting for the ArcStone
registration to be live; Arnold reports it's ready and just
needs to be activated.
Lori Duggan has worked up a description and bio for
Conaway for advertising and the ArcStone registration
6.2 CEC/PPR Proposal (Appendix A of the CEC
Clark reminded the Board about the CEC/PPR proposal.
Clark requests the Board reviews the proposal and
discuss it via email on the Board list. The proposal was
started in 2010 and has been worked on since then.
Boissy asks about a timeline; Clark doesn't know of any
ACTION ITEM: Clark will start a discussion on the Board
list for the CPC/PubPR proposal; including a summary of
the proposal. The Board will provide feedback on the
7.0 Student Outreach (Clark)
Clark followed up on a discussion earlier on the Board
list about current and past student NASIG conference
attendees surveying about how they learned about
NASIG and how it's been beneficial to their careers.
Could Student Outreach do a survey of current and
former student members using the NASIG
Boissy suggested directly asking the past Student Award
winners; Clark suggested the SOC talk to Carr regarding
past conference evaluation forms.
The other side, non-member students and why they are
not members, will be much more difficult to survey.
ECC has the username and password for the NASIG
ACTION ITEM: The SOC will compile the survey
questions and send them to the Board for approval. The
survey will target past student attendees and past
student award winners. The survey of non-member
students will be handled separately. (Clark)
8.0 UKSG Experience (Boissy)
Hottest presentation at UKSG was the medical student
that has transitioned to iPad only and uses no paper at
all. He described how he annotates articles, discussed
the applications he uses, how he makes notes, etc.
Tablets are starting to replace laptops as the primary
option for students.
Other presentations from NASIG members included:
Regina Reynolds presented on NISO identification of
ejournals, a presentation updating on the NISO
discovery initiative, and Jill Emery presented on hybrid
At the end of each day there were mini-sessions (7
minute sessions) to update attendees on various
topics/committees/etc. These lightning talks at the end
of each day were given by 4 or 5 people. The
presentations must be pre-loaded by A/V committee for
presentations in the main hall.
Boissy reported the trivia night and fun night were good
Boissy reminded us we can't compare ourselves directly
as they are much larger (twice our size in attendees)
conference and organization and one of the largest
conferences in the UK.
Boissy will share his notes. Lamoureux reported that Boissy's presentation on YouTube was a big hit with the Core Competencies group.
9.0 May Conference Call
ACTION ITEM: McDanold will schedule a tentative
conference call for the week of May 13. The conference
call will be held if needed after the May 9 hotel
Minutes submitted by: Shana McDanold Secretary, NASIG Executive Board 4