June 11, 2016 Business Meeting Minutes
Post Conference Wrap-Up
The business meeting took place on Saturday, June 11, 2016 at 4:30 pm. The meeting was called to order at 4:31 pm. Christie Degener served as parliamentarian.
Highlights from the Past Year, Presented by Carol Ann
Borchert listed out many of the accomplishments from
the 2015-2016 year.
The logo and tagline were changed to Transforming
the Information Community.
A new logo was created.
New banners and t-shirts were printed with the
new tagline and logo.
A pilot project to offer free student memberships
was trialed in 2016. Over 400 students registered
as NASIG members. The Board voted to continue
this program in perpetuity.
Vision speakers are now offered a two year
complimentary NASIG membership.
The Board participated in a strategic planning
session in January, and a Strategic Planning
Implementation Task Force has been created to
develop a new strategic plan.
Starting with the 2016 conference, vision sessions
will now be streamed. There are more plans in
place to expand conference streaming in the future.
A new petition process and suggestion form are on
the NASIG website.
NASIG is now listed in Wikipedia thanks to CEC and
Shana McDanold. Many thanks to Susan Davis and
Kevin Balster for expanding the entry’s content.
NASIG members can add extra content to the entry.
The new search box on the NASIG website now
searches both the site and the NASIG Newsletter.
NASIG joined NISO as an organizational member. A
new Standards Committee will be formed to vote
on the NISO standards.
NASIG is in the process of becoming a member of
The contract for the Conference Proceedings was
renewed with Taylor & Francis. The Conference
Proceedings will now become open access six
months after it is published, authors can put a
version into their institutional repository, and the
older proceedings will be made open access.
NASIG is an advisor for Library Publishing Coalition
on an IMLS grant proposal, “Developing a
Curriculum to Advance Library Publishing.” NASIG
has written a letter of commitment for participation
in the grant.
A&R: There are two new awards: First-Timers
Award and the Capstone Award. All award
descriptions have been broadened in scope to
include e-resources and scholarly communications,
along with serials.
The bylaws revisions passed.
CPC held a Q&A webinar for first-timers.
Treasurer’s Report, Presented by Beverly Geckle
As of May 2016, there are 403 student members, 589
regular members, and 17 organizational members.
Conference sponsorships brought in over $37,000.
Webinar profits from 2015/2016 are $5,950.
The bank account savings is $108,299, and there is
$133,792 in the checking account.
NASIG has approximately $80,000 of operating
Overall, NASIG is in good financial shape.
Introduction to the 2016-2017 Board, Presented Maria
Hatfield and Patrick Carr (Nominations & Elections
Incoming Vice President/President-Elect Steve Oberg
was announced in addition to the four incoming
Members-at-Large: Betsy Appleton, Chris Bulock,
Angela Dresselhaus, and Adolfo Tarango.
Recognition of Outgoing Board Members and
Committee Chairs, Presented by Megan Kilb and Mary
Bailey (Awards & Recognition Committee Co-Chairs)
D&D completed a big database cleanup of expired
Site Selection has now posted criteria for selecting a
site on the NASIG website.
There are several task forces in progress: the
Archives Task Force, the Financial Planning Task
Force, and the Scholarly Communications Core
Competencies Task Force. There will be two new
task forces and a new committee formed over the
next year: Digital Preservation Task Force, Strategic
Planning Implementation Task Force, and the
Board members: Eugenia Beh (Member-at-Large)
Maria Collins (Member-at-Large), Beverly Geckle
(Treasurer), Steve Kelley (Past President), and
Wendy Robertson (Member-at-Large)
Bylaws: Tessa Minchew
Communications & Marketing: Julia Proctor
Conference Planning Committee: Betsy Appleton,
Mary Ann Jones
Conference Proceedings Editor: Angela Dresselhaus,
Continuing Education: Esta Tovstiadi
Database & Directory: Christine Radcliff
Evaluation & Assessment: Derek Marshall
Membership Development: Trina Holloway
Mentoring: Simona Tabacaru
Nominations & Elections: Maria Hatfield
Program Planning: Danielle Williams
Registrar: Lisa Martincik
Student Outreach: Shannon Regan
Strategic Planning Report and Discussion, Presented by
Carol Ann Borchert
In January, the Board attended a strategic planning
session facilitated by October Ivins. The current
strategic plan expired in 2008, and the Board felt that
an updated strategic plan was needed due to the
change in the vision and mission statement. A number
of ideas were generated during the session including:
Becoming a member of NISO.
A one-time database cleanup.
Increasing our marketing plan with assistance from
NonProfit Help and developing an elevator pitch.
Streaming the conference. The vision sessions will
be streamed for the 2016 conference. However,
the Board would like to expand streaming to include
more conference sessions.
Rotating the conference sites. By rotating between
3-5 conference sites, CPC will be able to better plan
for the conference and NASIG will be able to
develop better relationships with hotels if the
conference regularly returns to a site.
Creating a Fundraising Coordinator position.
Currently, the Past-President is tasked with
coordinating sponsorships. A Fundraising
Coordinator would be beneficial because that
individual would be chosen for his/her fundraising
expertise, as well as providing long-term stability as
a vendor contact.
Creating more content. NASIG is known for making
an impact on the profession by creating core
competencies. This sets NASIG apart from similar
conferences or organizations.
Increasing student involvement. SOC recently
surveyed the new student members to better
understand what they hope to gain by becoming
Developing an on-going mentor program. Many
students requested an on-going mentor program.
The new mentor program will first be available to
students, and will later be expanded for all
Enhancing benefits for commercial members. It is
important to make sure that the commercial
members also receive benefits from their NASIG
Performing a committee audit. A large number of
members currently serve on NASIG committees. A
committee audit will be done to make sure that
each committee has the appropriate number of
members, which will hopefully prevent member
Renewing our contract with NonProfit Help.
Committees can develop delegation lists for work
that could be outsourced to NonProfit Help.
Business meeting attendees discussed the ideas that
came out of the strategic planning session. One
suggestion included moving the conference proceedings
toward full open access. NASIG currently relies upon
the Taylor & Francis staff to maintain the conference
proceedings, but it is possible that NASIG might have
the staff to handle this in the future.
The main discussion revolved around the idea of 3-5 set
conference locations, with the possibility of having a
wild-card site. Benefits to returning to a conference
location include working with a trained hotel staff and
the ability to work from an existing location manual. If
a conference site no longer meets NASIG members’
expectations, an alternate site will be added to the
Disadvantages of rotating sites includes the same
people would be on CPC every few years, some
members like the variety of conference locations, and
members would get tired of attending the same
opening session venues.
There was also the discussion of including Canada in the
rotation. There would be specific challenges going to
Canada because some U.S. institutions will not permit
international travel, and attendees will have to have a
The current plan is for the Board to introduce the
conference rotation idea to see if this is something that
should be pursued. The Board will present a formal
plan with more specific cost-savings information to the
NASIG membership at the 2017 conference. NASIG
members are encouraged to fill out the new suggestion
box on the website if they wish to convey information
to the Board on this matter between conferences.
Discussion of Old Business, Presented by Christie
There was no old business presented.
Call for New Business, Presented by Christie Degener
A suggestion was made to reconsider the dates for the
conference. However, any date selected would conflict
with other conferences, which is why the NASIG
conference continues to be held at approximately the
same time each year.
Susan Davis made a motion to adjourn. She was
seconded by Denise Fergus, and the meeting was
adjourned at 5:23 pm.
Secretary, NASIG Executive Board