November 20, 2014 Conference Call

NASIG Newsletter, Sep 2015

Published on 03/01/15

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November 20, 2014 Conference Call

Executive Board Minutes NASIG Board Conference Call November 0 1 Ex Officio: Kate Moore 0 1 0 Executive Board: Steve Kelley, President Carol Ann Borchert, Vice President/President-Elect Shana McDanold , Secretary Beverly Geckle, Treasurer 1 Regrets: Joyce Tenney, Past-President Sarah Sutton, Member at Large Anne McKee , Conference Coordinator Attendees 1.0 Welcome Meeting was called to order at 4:05pm. 2.0 CPC Update (Tenney) Tenney reports no major updates. 1 3.0 PPC Update (Kelley) Kelley reported the PPC has extended the proposal call deadline to November 30, 2014 due to low submission numbers. The PPC is also in ongoing memorandum of understanding discussions with one of the vision speakers. 4.0 Joint NASIG-SSP Programming Update (Kelley) The programming is starting to take shape. The committee is considering 3 main speakers from the following groups: publishers, researchers, and librarians. NASIG has agreed to the following proposed rates from SSP: $120 per NASIG attendees (>175 registered attendees) $140 per attendee (100-175 registered attendees) $180 per attendee (<100 registered attendees) NASIG pays up front for a minimum of 50 attendees; SSP will refund any overpayment. Kelley will share cost breakdown document with the Board. 5.0 Site Selection Update (Kelley) Kelley reports that new RFPs submitted for 2017 conference and site visits are being scheduled. NASIG Newsletter March 2015 6.0 30th Anniversary Task Force Update (Borchert) Borchert reports the task force is looking at the possibility of a dessert reception and checking prices from caterers. Questions: The task force asked about the location of the NASIG quilt made from previous conference t-shirts. Denise Novak currently has it. For NASIG to keep it permanently, it would have to be kept by the CPC. It would be displayed behind the registration desk during each conference. Future storage and transition plans will be discussed after the conference. The task force has not received a response from the UIUC archives about access. There is an increasing need to digitize the archives. Whiting had a conference call with the archivist, and they will probably visit UI-UC in Illinois in March to submit the gathered 2007-2014 materials. An inventory of the archives is available on the NASIG website (it includes 9 boxes, through 2007). Born digital items have not yet been submitted. There is a need to discuss the possibility of moving the NASIG archives due to response and access issues. It was pointed out that ALA has their archives at UI-UC as well. The NASIG archivist is also on the 30th Anniversary Task Force and will review the archives when she visits in March. Eleanor Cook was not specific about her archives request, just that access was needed. For the “History Update,” the Newsletter is online, and the materials from post-2010 are not yet in the archives. Whiting has materials post-2010 and Eleanor Cook can contact him for materials if needed. 7.0 Core Competencies for Scholarly Communication Librarians Update (Borchert) Appointments are complete and William Joseph Thomas is chair. The listserv has been established. Sarah Sutton is the board liaison. ACTION ITEM: CMC needs to rename the Core Competencies as the Serials & E-Resources Core Competencies TF for clarity. (Borchert) 8.0 Code of Conduct (Kelley & Robertson) The Board reviewed the draft document. There are a few outstanding questions before the Board can make final reviews and vote to make it policy for the 2015 Conference. The final discussion and vote will happen at January 2015 Board meeting. ACTION ITEM: Robertson and McDanold will iron out the remaining issues and send a final version to Board prior to the January 2015 Board meeting. The Board agreed to post short version on the website immediately, with a note that the fuller version is under development. ACTION ITEM: Re-label “History” under the “About” tab to “Vision and Mission” and add the short version of code of conduct immediately after the vision and mission statements. ACTION ITEM: Post the short version of the code of conduct with note that the full version is under development on the Annual Conference page. Once completed, we will post the medium length version on the Conference pages. 9.0 January Board Meeting (Kelley & Collins) Maria Collins shared a document of recommendations for places to stay with the Board. ACTION ITEM: McDanold and Geckle will do a head count of attendees and make a block reservation at the Double Tree by Hilton for January 15 and January 16, 2015. ACTION ITEM: Collins and McDanold will work on meeting logistics (catering, shuttle, schedule, etc.). The Board will discuss this at the January 2015 Board meeting. Our contract with T&F is through the 2015 proceedings, so decisions need to be made prior to a new contract is negotiated. Discussions about author rights for the 2015 Conference needs to be a separate conversation with T&F. ACTION ITEM: Collins, Bor (...truncated)


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November 20, 2014 Conference Call, NASIG Newsletter, 2015, Volume 30, Issue 1,