June 1995

NASIG Newsletter, Dec 1995

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June 1995

The Newsktw ofthe North American PRESIDENTScow\IER 0 ABOUT W I G MEMBERS New Members Title Changes 0 0 NASlG COMMITIEEANNUAL REPORTS Conference Planning Continuing Education - REPORTOFMENASIGANNUALCONFEREN EVALUATIONTASK FORCE NASlG l l T H ANNUAL CONFERENCE(1996 Call for Papers, Workshops and Preconferences SERlALS RELATEDREPORTS ALCTS Serials Section " Committee to Study Cataloging ALCTS Serials C in the Age of Integration UKSGConference CALENDAROF UPCOMINGEVENTS Many times during this year I have marvel the energy and commitment of NASIG memb who have registered for the Duke confere needs an audience, and you your support and attendance. In this final column, I also wan the contributions of the many who manage and create NASlG activities. We are all indebted to you, and I thank you for your service to NASIG. My comments on the activities that follow are intended to be highlights so please accept my apology if some details are omitted. And apart from altruism, I believe that one gets out of something what one puts into it; I am confident that you have each gained useful skills, knowledge and contacts gh your NASIG activities. and Evaluation entertainment to planning assistance with luggage as attendees arrive. Duke Conference Planning Committee Chair Marcia Tuttle has done a marvelous job of coordinating this range of activities and adjusting for the inevitable unpredictable complications that occur. The hardworking and creative members of this key committee were Barbara Best-Nichols. Eleanor Cook, Christie Degener, Marla Edelman, Nancy Gibbs. Carson Holloway, Mike Markwith, Douglas Stewart, Elaine Teague, Jeri Van Goethem, and Judy Woodburn. The Conference Planning and Program Planning Committees have had the additional challenge this year of incorporating special activities for our tenth conference celebration. Many committees and several task forces have undertaken special activities to commemorate our tenth anniversary conference, but the primary responsibility rests with the Tenth Anniversary Celebration Task Force, chaired by Esther Sleep. Their recommendations include a champagne toast and birthday cake, a display of archival material, a program session recalling past topics and speakers, special recognition for 22 members who have attended all of the conferences, souvenirs, and a special issue of the &w&l&~. The energetic and creative group members are Christie Degener, Carol Magenau, Kat McGrath, Elaine Rast. and Karen Zuidema. Karen Darling has served as liaison the PPC. Large amounts of time, energy and creativity are also devoted to developing the intellectual content of the conference. The work of this committee includes reviewing proposals, brainstorming about possible speakers, extending invitations and instructions, and replacing speakers as needed. Planning Committee Co-chairs Bobbie Carlson and Michele Crump and their committee members, Alex Bloss. Karen Cargille, Karen Darling, Pamela Simpson Elsherbini, Lisa Macklin, Mary McLaren, Kathy Meneely. Christa Reinke and Patricia Wallace, have composed a superlative group of plenary and concurrent sessions and workshops which address the conference theme, "Serials to the Tenth Power: Tradition, Technology and Transformation." They and the CPC have also made some changes to the schedule this year which are designed to alleviate some of the problems of conference size. The Board and these committees take the ratings and comments you provide on the conference evaluation forms very seriously. This year we formed a task force to reconceptualize the evaluation process, design a new form, and recommend how the process should be conducted. Chair Beverley Geer-Butler and her group, Ladd Brown, Teresa Malinowski. Jennifer Marill, Beatrice McKay and Marla Schwartz. handled their charge superbly and have been given a new job. They are implementing their recommendations by compiling, analyzing, and publicizing the results of the Duke conference evaluation. Publications a n d Communication The permanent record of the program is the conference h x e g h g s. First time Proceedinas Editors Beth Holley and Mary Ann Sheble were superb, and I am delighted that they have agreed to continue. They delivered.an edited text to our publisher exactly on time, despite the ninth conference being the largest to date and having several taped talks to transcribe. Bob Persing, this year's indexer, maintained the momentum and completed his work quickly. As a result, the Proceeaof the ninth conference were available in March, nine months after the conference. Bob Persing also chaired the ProceedillQS Publisher Task Force, with members Emma Cuesta and Ann Okerson. They determined specifications, solicited, and reviewed bids for the Proceed'lnos and made a recommendation to the Board. meeting a very short timetable. As the Proceedl'nasdocument our conference, the records Board. committee and task force activity, conference publicity and summaries, member news, and activity in the serials community. Ellen Duranceau expanded the scope of the f \ l e w s l e W during her first two-year term as Editor-in-Chief and began a second term this year. She resigned for personal reasons after the September issue went to press but served on the N e w s l e t m Editor search committee and has continued in an unofficial advisory role. I am very appreciative of her past accomplishments and ongoing service to NASIG. We were very fortunate that Maggie Horn was able to step into the Editor-in-Chief position, help select and then train her replacement as Production Editor. Maggie is both a big-picture and a detail person. able to edit submissions for clarity and style, recruit reporters and send clever reminders to those whose submissions are due. She has also cheerfully added items late in the cycle. Her sense of humor keeps everyone working together. Carol MacAdam ensures that the interesting tidbits in the "About NASIG Members" columns make for "must" reading. Steve Savage lays out each issue, and Vikki Medaglia arranges the distribution, resulting in issues that come out in record time from the transmittal of final copy. The committee also worked with the Tenth Anniversary Celebration Task Force to prepare a special issue this spring as part of the celebration. Another wonderfully productive group is the Database and Directory Committee. Chair Theresa Baker was assisted by members Christine Christiansen, Robert Cleary, Leanne Hillery, Roger Presley, Judith Shelton, and Joan Stephens. Maintaining a database of a lot of work. The 1995 .- which is information about more than 1,000 members is now in press, will be the largest ever. Membership size is the largest at annual conference time, so scheduling production at this time will allow inclusion of the largest number of members. Additional material has been added to the front matter, including the Vision Statement, Bylaws and the committee volunteer form. This group interacts with several others, working with the Treasurer and Regional Council and Membership Committee to coordinate the membership renewal process: reporting new member information to the latter group, and reporting both new members and changes in information to the Electronic Communication Committee and to the Newsletter Columns Editor. This committee also works with the Nominations and Elections committee checking membership status of nominees and supplying mailing labels for ballots, the Newsletter,and bylaws votes. The Electronic Communication Committee had another characteristically productive year providing critical communication mechanisms for NASIG. Marilyn Geller, chair, worked with committee members Donnice Cochenour, Ann Ercelawn, Kate Herzog, Betty Landesman, Birdie MacLennan, Steve Oberg and Maggie Rioux. This year maintaining NASIGNET was a bigger job than ever before. In addition to the NASIG-L list. the committee maintained eighteen listservs for NASIG committees and task forces. Recognizing the need to promote easy access for "hot topic" files, they sought Board permission to selectively copy such files to the top level of the gopher. They continued to work with the proceedi n a s and Newsletter editors to mount those publications on the gopher. Plans to provide additional electronic resources are under development. For the third conference in a row, the ECC has been responsible for a preconference, and a proposal for a workshop was also selected. With three charter members (Marilyn, Ann and Birdie) rotating off this year, the group planned for the transition by training new listowners and a gophermaster. Awards and Outreach One of our most successful programs in terms of publicity and recruiting students to serials work is the NASIG Conference Student Grant program. The committee that administers this program made several changes this year, including standardizing the name of the award and renaming itself accordingly to the Conference Student Grant Committee. All correspondence and publicity announcements reflected this change and incorporated a broader definition of serials work to make it clear that students who intended to work in related areas other than library acquisitions and cataloging were eligible. The committee also added additional awards for students from local library schools as part of the tenth anniversary celebrations. Forty-seven applicants were screened and eight awards were made. My deep appreciation and admiration go to chair Gail Julian and members Mary Devlin. Linda Horiuchi, Ken Kirkland, Margaret Mering. Debbie Leggett Sibley, Kay Teel. and Sarah Tusa. Despite the added duties this year, they made it all happen on time and look effortless. For several years, the Board had considered recommendations to create a similar conference support award for professionals new to serials work. Our tenth anniversary seemed the perfect time to try this idea, and former Board member Sylvia Martin was willing to chair the NASlG Horizon Award Task Force. She and members Patricia Frade, Anne McKee. Elizabeth Parang, Christine Stamison and Peter Whiting did such an excellent job establishing criteria and a timetable that we then asked them to conduct the award process. They did so with aplomb and selected three recipients. Another group, the Founders Research Award Task Force also worked hard to create criteria and a timetable for an award to fund research in an area of serials with the option of presenting the results at a NASIG conference. Charles May and members Rita Broadway, Cynthia Clark, Sandy Gurshman, Ann ONeill. Pat Putney, and Steve Savage did a great job designing the award process. The actual implementation was more problematic, reflecting NASIG’s lack of experience with such an award, and we had no applicants. We’ll try again next year and are very grateful to the task force for establishing a basis for continuation. Two committees are responsible for various types of outreach efforts. The Regional Councils and Membership Committee, chaired by Joyce Tenney, made progress this year in defining and expanding its role. In addition to attending regional meetings and distributing membership literature and encouraging the state representatives to do so, the committee prepared a version of the membership form for mounting on our gopher, began revising the membership brochure, and assumed responsibility for welcoming new members from the Treasurer. I appreciate the efforts of members Susan Collins. Beth Holley, Judy Johnson, Leslie Knapp. Julie Su, Kathleen Thome and Jeri Van Goethem as well as Joyce’s. The Continuing EducationTask Force developed a comprehensive report of guidelines and policies for the Continuing Education Committee. Chair John Tagler and members Adrian Alexander, Buzzy Basch. Carol Hawks, Cindy Hepfer, and Kathy Meneely are commended on their excellent work. The report addressed criteria (frequency, topics and geographic spread), collaboration with other NASlG committees, cosponsorship with other organizations, budgeting, and policies and procedures. The Continuing Education Committee had a slow start as it awaited the task force report, but plans for several workshops are underway. Thanks go to chair Adrian Alexander and members Nancy Chaffin, Mary Fugle, Philip Greene, Kit Kennedy, Janice Lindquist, Linda Meiseles. Denise Novak, Kathy Schmidt, and Marcia Tuttle for their participation. Core Services The Bylaws Committee had a relatively quiet year, with no requests for revisions submitted. Gaele Gillespie, chair, and her committee members, Marifran Bustion. Joanne Donovan, Sandy Folsom, and Catherine Nelson, presented recornmendations to improve the security and response rate of future ballots. Most of the Finance Committee’s work has come in the last part of the year, as they have considered whether a increase in membership dues might be warranted; as they did last year, committee members plan to assist at the Conference Treasurer’s table. Chair Dan Tonkery has been supported by members Dorothy Collins, Martha Hill, Harriet Kersey, and Minna Saxe. Dorothy Collins has also done a wonderful job sharing registrar duties with her Conference Planning Committee counterpart. Marla Edelman. There is no more important job in NASlG than that of ensuring its future leadership. Our nomination process is an open one in which names of potential candidates are solicited from the membership. The responsibility for contacting nominees, rating those who agree to be considered, selecting candidates, and conducting the election is the responsibility of the Nominations and Elections Committee. This group, chaired by Martin Gordon, reversed a troublesome pattern of recent years by presenting a full slate with no unopposed candidates. We are indebted to Marty and members Judy Johnston, Larry Keating, Steve Murden, Marjorie Wilhite, and Sue Williams for their excellent work in this time consuming and difficult process. Future Developments Our next conference will be held at the University of New Mexico in Albuquerque, June 23-26, 1996. The Southwest Site Selection committee was chaired by Fran Wilkinson and Joan Griffith, Ruth Haest. Anne McKee, and Karen Tallman were members. Several sites were considered and two were visited. Once the Board made a selection, 1996 Conference Planning Committee co-chairs Fran Wilkinson and Joan Griffith were appointed. They have recruited members Sever Bordeianu, Michael Brown, Marilyn Fletcher, Ruth Haest, Anne McKee, and Andrea Testi. In an experiment to try and make conference planning less stressful, the committee started work eighteen months before the conference and has already accomplisheda great deal. Fran alSo updatedthe Site Selection Manual before passing it along to the next committee. In March, the Great Lakes Site Selection Committee was appointed to consider 1997 conference site possibilities in Michigan, Minnesota and Wisconsin. Bill Sozansky, chair, appointed three subcommittees, one for each state. Bill and his committee members have done a great job in a very short time frame, and I greatly appreciate their efforts. Thank you, Michigan Site Selection Team Chair Judy Wilhelme and Rita Echt; Minnesota Site Selection Team, Sue Zuriff. Chair, and Wil Harri. Pam Mills, and Jo Ann Toussaint; and Wisconsin Site Selection Team, Kathy Schmidt, Chair, and Alice Gormley, Kathi Jakubowski. and Dorothy Kanter. A two year project to compile a Conference Planning manual was chaired by Teresa Malinowski with contributors Jean Callaghan, Susan Davis, Kat McGrath, Jim Mouw. and Pat Putney. The manual they produced was tested by the Duke Conference Planning Committee. Feedback from the CPC will be very valuable as the task force continues to revise the manual. A task force to create a Program Planning manual was established last summer. Chair Julie Gammon and members Michele Crump, Susan Davis, Cindy Hepfer. and October lvins met to create a detailed outline. The outline has been expanded, and two chapters have been drafted. Bobbie Carlson is also a member, and Terry Horner and Karen Darling are consultants. Work will continue next year. One of NASIGs most ambitious and far reaching initiatives will also conclude next year. Mary Beth Clack and John Tagler have co-chaired the Strategic Planning Task Force, the third and final phase of a five year strategic planning project they began five years ago. Task force members Barbara Hall, Cindy Hepfer. October Ivins. Birdie MacLennan. Barbara Meyers, Ann Okerson, and Teresa Malinowski helped draft a report which recommended the establishment of six working groups t o . draft goals and objectives. Their first report is due at the next Board meeting. The working groups are: Membership, Theresa Baker, Chair, with Roger Presley and Joyce Tenney; Education, Marilyn Geller, Chair, with Isabel Czech and Cindy Hepfer; Electronic Communications, Birdie MacLennan, Chair, with Ellen Duranceau and Ann Ercelawn; Financial Planning, Dan Tonkery, Chair, with Tina Feick and Minna Saxe; Professional Liaisons, Susan Malawski, Chair, with Susan Davis and Philip Greene; and Grants and Recognition, Sylvia Martin, Chair, with Sandy Gurshman, Ken Kirkland, and Anne McKee. We hope the final report will be approved in time for publication in the September Newsletter. Members-at-Large a n d Archivist It should be obvious by now how much time many people devote to NASIG. If the secret to succeeding as a manager is to hire the best people you can find, then the key to directing a volunteer organization is to work with committed and talented people. NASIG is rich in energy and commitment, as suggested by these brief summaries. Former Board member Elaine Rast concludes her service as NASIGs first Archivist this year. She has collected and organizedthe files, leaving them in much better shape for her successor than she found them. Elaine prepared a job description for the position. As a member of the Tenth Anniversary Celebration Task Force, Elaine has located pertinent records and helped prepare a display for the conference. Her recommendationto the Board that we continue to maintain the files as a working archive and not formally deposit them at this time has been accepted. As the organization continues to grow, having the ability to refer to earlier records will become increasingly important. We are indebted to Elaine for her work in providing this foundation for the future. A search committee to select a new Archivist was formed in the spring. Regina Reynolds, chair, was joined by Anne McKee and Ellen Finnie Duranceau in this effort. Jean Callaghan was a new Board member this year who has been able to use her prior NASIG experience in several assignments. Jean served as liaison to two active groups, the Electronic Communication Committee and the Horizon Award Task Force. As a former Newslettet Editor and member of the last Newsletter Editor search committee, Jean was a great help to me on the Search Committee for Editorin-Chief. When the time came to establish a Site Selection Committee for the Great Lakes region (Michigan, Minnesota and Wisconsin) Jean, who co-chaired the Brown Conference Planning Committee, was an obvious choice. I appreciate Jean's positive attitude and straightforward comments. Bobbie Carlson was also a newcomer to the Board this year. Bobbie co-chaired the Program Planning Committee, coordinating the plenary and concurrent side of the program. This is a huge undertaking by itself but I knew from working with Bobbie on the committee over the last few years that she possessed the imagination, organizational skills, range of contacts and drive to succeed in this role and handle Board responsibilities. She also served as liaison to the Bylaws Committee. Bobbie has been a thoughtful contributor to Board discussions, frequently providing opinions that are well considered and clearly stated. Connie Foster is completing her term as a member-at-large this year. She was an excellent liaison to our new editors for the 1994 p r o c e e w, helping them learn what was expected, work out details ranging from taping sessions to selecting recorders, and communicating with other groups in NASIG and with the publisher. Connie served as liaison to the Proceedirigs Publisher Task Force and was instrumental in helping them to meet a very tight deadline. Connie served a second year as liaison to the Conference Student Grant Committee, providing helpful continuity to its new chair during an especially busy year. She accepted the Boards invitation to participate in site visits with the Southwest Site Selection Committee and provided valuable input into our decision making process. It has been a pleasure working with Connie. Birdie MacLennan continued her commitment to the Electronic Communication Committee serving as an active member and helping to mentor newer members. She chairs the Working Group on Electronic Communications of the Strategic Plan Task Force and is a task force member. She was the liaison this year for two important groups. She assisted the Database and Directory Committee in making the many adjustments needed to change the production schedule and add many new items to the front matter. As liaison to the Conference Evaluation Task Force, Birdie was thorough and conscientious in providing Board feedback to the group, which allowed them to complete their charge. I rely upon Birdie to supply thoughtful comments to Board discussions which respect a variety of views but make a clear recommendation. Jim Mouw has been a great member-at-large. As liaison to the Conference Planning Committee, he has made significant contributions to coordinating our most complex undertaking to date, the tenth anniversary conference. Jim, who chaired the UIC Conference Planning Committee, has also served as liaison to the Conference Planning Manual Task Force. As liaison to the Founders Research Award Task Force, Jim helped develop a new type of award program for NASIG. Jim's perspective on issues is at once practical and grounded in the NASIG vision. NASIG was very fortunate that two excellent candidates were willing to risk running for President this year rather than the safer route of running for a member-at-large seat. I hope to see Jim on a future NASIG ballot. John Tagler sewed as chair and liaison to two groups with far reaching impact. John has played a key role in our strategic planning initiative for several years, co-chairing the membership survey and the Vision Statement task forces. This year he and Mary Beth Clack co-chaired the Strategic Planning Task Force. Their work expanded beyond the committee to involve additional members in six working groups. This group of activities will provide direction to the organization for years to come. John also chaired the Continuing Education Task Force, whose report was published in the last issue of the N e w s l e w . The policy and guidelines established for the Continuing Education Committee will take NASIG programs to members and prospective members who don't attend the annual conference. John also participated in the Southwest Site Selection site visits. John has not only provided an invaluable publisher's perspective at many points in Board deliberations, but also his logical, elegantly written comments help summarize and reconcile other points of view. O f f I c e r s Dan Tonkery, in his second year as Treasurer, continued to refine and expand the financial reports to provide better analysis of income and expenditures and thus improve the Board's ability to make decisions. He initiated a discussion of a possible future dues increase with adequate lead time to allow full consideration of alternatives and possible impact. His office again received conference registration forms and handled the financial aspect of registration. For most of the year, he distributed welcome packets to new members. Dan also performed the basic Treasurer's duties of recording membership payments and renewals, handling payments and reimbursements, filing the tax return, and managing our investment income. His businessman's perspective in Board meetings and continuing reminder to consider the cost of each proposal has been very valuable. Susan Davis does a wonderful job as secretary and I'm sure 1'11 miss acknowledging something as we seem to add more and more duties to her posilion. In addition to preparing formal minutes and adding summaries of decisions made in Board List discussions, she coordinates the receipt of program proposals and assists the Program Planning Committee with correspondence and publicity as needed. Susan also works with the Conference Planning Committee, compiling list of committees, networking nodes, and user groups who need meeting space. She distributes orientation packets to new Board members and orders sewice awards for conference distribution. This year Susan coordinated the group of individuals sewing as NASIGs liaisons to other professional organizations and has made good progress in standardizing expectations for their sewice. She is a member of the Strategic Plan Task Force's Working Group on Professional liaisons. As liaison to the Tenth Anniversary Celebration Task Force, Susan has taken an active role in planning for the celebration and sewed as guest editor of the special issue of the Newsletter prepared by the group. Susan has begun collecting electronic files of documents prepared by other Board members and committees. In addition, Susan draws on her long and varied experience with NASlG in Board discussions and decisions. Recognizing these last two officers without sounding maudlin is especially difficult. I have been in daily, and frequently hourly, contact with Julie Gammon and Cindy Hepfer. I could not have asked for two more committed, generous, and capable people to share this year. And they are also two of my favorite people, so I have been very fortunate indeed. Julie Gammon, Vice PresidentlPresident Elect, has contributed in many critical areas this year. As a three year veteran and former cochair of the Program Planning Committee, Julie was an excellent liaison to the Program Planning Committee and shares credit for the terrific program they assembled. She also led the discussions which selected the program theme for 1996. Julie served as chair and liaison of the new Program Planning Manual Task Force, which made substantial progress this year. As liaison to the Regional Councils and Membership Committee, Julie helped the group examine and begin expanding its role. Julie was the liaison to the Southwest Site Selection Committee, providing direction and feedback from the Board. As an enthusiastic supporter of allowing the new 1996 Conference Planning Committee to begin work early, Julie served as its interim liaison until the spring elections. She met an earlier deadline for completing committee appointments and even got her appointment letters out before the conference. Beyond these formal duties, Julie has been constantly involved in a variety of discussions and decisions about NASIG activities and has been a huge help to me. Julie will be a wonderful President, and I look forward to assisting her in any way she wishes. Cindy Hepfer, as Past President. worked at least as hard as any of us this year. Cindy's commitment to NASIG outreach was evident in several roles. She served on both Continuing Education groups -- as a member of the guidelines task force and as liaison to the Continuing Education Committee and also was an active member of the Strategic Plan Task Force and its working group on education. Cindy was the most active member of the Program Planning Manual Task Force, drafting chapters on theme development and communication and reports. Cindy was the Board liaison to the Archivist, coordinated getting a job description prepared, and also helped establish and then served on the search committee to select the next Archivist. As liaison to the Nominations and Elections Committee, Cindy handled a very sensitive assignment with her usual grace. These formal assignments don't begin to describe the amount of time and effort Cindy was willing to expend on NASIG again this year. I could not have managed the President's role without the "on the job training" and continual support and advice Cindy offered as needed. One of the themes that runs through this summary of activity is the increasing interactions between and among the individuals who make up our committees and task forces and serve as liaisons. As one column this year focused on the time context of NASIG work, this one has stressed areas of teamwork, blending, overlap, cooperation and joint projects. NASIG is still small enough to be flexible, constantly striving to follow useful traditions and procedures while allowing and encouraging innovation and improvement. In a period of rapid change with the attendant personal impact so well described at the Vancouver conference, it has delighted me to observe over the course of the year the cooperation and personal support NASIG members have offered one another. Thank you all for making my year as NASIGs President an extraordinarily rewarding experience. I am delighted to welcome Beverley Geer-Butler. Vice-Presidenupresident Elect, and new Members at Large Eleanor Cook and Kat McGrath to the Board. I offer my best wishes for another successful year to incoming President Julie Gammon and all NASIG members. NASIG COMMITTEE ON CONFERENCE PLANNING (CPC): ANNUAL REPORT Marcia Tuttle, Chair The 1994/1995 CPC consisted of the following members: Barbara Best-Nichols, Eleanor Cook, Christie Degener. Marla Edelman, Nancy Gibbs, Carson Holloway. Mike Markwith, Doug Stewart, Elaine Teague, Jeri Van Goethem, Judy Woodburn, and Marcia Tuttle (Chair). Special help from Jim Mouw (Board Liaison). The group has been working since last summer to produce a very fine annual conference at Duke, June 1-4, at a reasonable cost. Its interim product is the conference brochure which contains detailed information about the conference. The final product will be the conference itself: formal meeting sessions, associated committee meetings, social activities, tours, and late night networking time. It has been useful to have the CPC manual, newly created this year, as a guide to the planning. We expect to have comments for the manual creators following the conference. NASIG CONTINUING EDUCATION COMMITTEE: ANNUAL REPORT Adrian Alexander. Chair Members of the Continuing Education Committee for the period June, 1994, lo June, 1995, were: Adrian W. Alexander (Chair), Nancy Chaffin, Mary Fugle, Philip E. N. Greene, 111, Cindy Hepfer (Board Liaison), Kit Kennedy, Janice Lindquist, Linda Meiseles. Denise Novak, Kathy Schmidt, and Marcia Tuttle. During the past year, the committee was unable to complete plans for any continuing education programs. However, the following efforts are ongoing and should bring results during the coming year: 1. Denise Novak and Phil Greene are working on a serials management workshop to be held in the Pittsburgh PA area in the fall. 2. Adrian Alexander and Nancy Chaffin have been working on a serials cataloging workshop to be held in the Southwest. NASlG members Beverley Geer-Butler and Bea McKay, who conducted a very successful workshop on series authority control at the 1994 Annual Conference, have indicated a willingness to participate in this project. Adrian Alexander has approached the AMIGOS Bibliographic Council about holding this workshop next fall in conjunction with the AMIGOS membership meeting in Dallas. 3. Adrian Alexander sent letters in February to the library school deans at the University of North Texas and the University of Texas at Austin proposing that NASlG conduct serials management workshops at their schools. To date, no response has been received from either dean. It is anticipated that October Ivins’ planned move to Austin, Texas this summer may prove useful in continuing our efforts there next year. Conference Planning Committee NASIG DATABASE AND DIRECTORY COMMITTEE: ANNUAL REPORT Theresa Baker, Chair Members were: Theresa Baker (Chair), Christine Christiansen. Robert Cleary. Leanne Hillery, Birdie MacLennan (Board Liaison), Roger Presley, Judith Shelton. and Joan Stephens. Databese The committee kept busy with its usual duties related to the membership database: maintaining the database; printing mailing labels for newsletters, ballots, and conference brochures; and preparing renewal forms and reminders. New member and member change information was sent to Ann Ercelawn (Electronic Communications) and Carol MacAdam (New s l e lt e r ) twice monthly. Additionally, this year we began sending new member information to Joyce Tenney (Regional Councils 8 Membership). As of this report, the membership is at 1.039, which includes 137 new members. Oirectorv The Directorv production schedule was pushed back this year resulting in a mid-May us to include more members in the .publication date. The new schedule will allow as well as Board and committee members for the upcoming year. The 1995 Directorv has 1,000 members listed (a 25% increase over 1994!) and should be mailed out at the beginning of June. Other enhancements made to this year's Directorv include the addition of NASIGs Vision Statement, Bylaws, and a committee volunteer form. Coordinating the production of the Directorv is a big job requiring the efforts of all of the D 8 D Committee, our Board Liaison, members of the Executive Board, and other committees. Much thanks to everyone involvedl The Committee worked with the Board to create a list of "Organization Types." We will ask members to provide us with their organization type on the 1996 renewal forms, and add this information to the database. This will allow us to better monitor the demographics of NASIG. We began a new procedure for producing mailing labels for the NewsIetteL this year. Instead of printing labels and mailing them to the Distribution Editor, we are sending the data in an electronic form to the printer. The printer then prints labels and affixes them to the envelopes all in one process. This has been a big time saver for us and also for the Distribution Editor, Vikki Medaglia. The Committee continues to struggle with committee size and workload distribution issues. We are hoping to find a technological solution to the problem. In the meantime, we will attempt to maintain a group of committee members from one geographic area, as we have done in the past. NASlG ELECTRONIC COMMUNICATIONS COMMITTEE: ANNUAL REPORT Marilyn Geller. Chair Committee members were: Jean Callaghan (Board Liaison), Donnice Cochenour. Ann Ercelawn. Marilyn Geller (Chair), Kate Herzog, Betty Landesman. Birdie MacLennan, Steve Oberg. and Maggie Rioux. 1. Committee list archive decisions and updating: In June and July, new committee members' email addresses were gathered, committee lists were updated by Ann, Donnice and Steve. Archive decisions were collected from last year's chairs. Those decisions were passed on to Kevin Curnow (AMS) for implementation. Ann contacted all committee chairs to inform them of the availability of their lists. NASIG has a total of eighteen committee lists this year, four of which were newly established. In May. we will begin the process of reviewing committee list use and contact committee chairs regarding whether to keep or purge their archives. 2. NASIG-L purge: In coordination with the D&D committee and their annual purge, Ann, Betty, Donnice and Steve modified the NASIG-L subscriber list to reflect accurately paid-up memberships and email addresses. After this modification, Kevin Curnow changed passwords and gopher port for NASIGNET services. 3. NASIGNETWebme message: New gopher port and password information was added to this document and it was sent to NASIGL. It was also installed in the top level of the NASIG gopher. The NASIGNETwelcome message was reviewed and edited several times during the year to reflect up-to-date membership and subscriber numbers. 4. Conference proposals: The committee discussed and developed several proposals which were submitted to the NASIG Secretary to be passed on to the Program Planning Committee. We submitted one plenary proposal, one preconference proposal, one concurrent proposal, two hands-on training workshops, and one workshop about electronic networking in technical services. Several committee members volunteered to be part of various programs. We also included names of other possible speakers. The preconference proposal and one workshop proposal were accepted. The committee has assumed responsibility for the presentation, Electronic Communications committee introduction, and recording of the preconference program with support from our PPC liaison and help from a variety of CPC members. 5. Listowner trainees: With an eye towards the future, we asked for volunteers to learn about listownership. Ann developed a job description, and Betty and Steve volunteered to be trainees with the intention of taking over the management of the lists next year. Steve will assume the primary listowner position and Betty the backup listowner position. 6: Gopher trainee: Along the same lines, Donnice volunteered to work with Maggie on putting material into the gopher. This includes the Newsletter, conference proceedinas. and a variety of time sensitive files. Next year's gopher administration will be the responsibility of Maggie and Donnice. 7. Gopher developments: Several people have suggested reorganizing the menus in the NASIG gopher. Maggie has initiated a discussion of how we'd like to reorganize this menu. An outline has been developed for the new gopher structure, but it has not yet been acted upon pending additional services from our Internet host. These new services would include indexing capabilities for text files from the Newsletter and Proceedings and menu indexing. Birdie and Maggie created a plain text version of NASIGNFT and and movedthese files into the gopher thereby making the manual electronically accessible to the membership. In November, the Board approved a suggestion to allow gopher administrators to selectively copy time-sensitive files to the top level menu of the gopher for quicker access. We've had occasion to copy files such as the membership renewal form, the election slate, and the committee volunteer form, among others to this "hot topic" area of the gopher. 8. Other activities Based on the meeting that Jean and I had with Pat Morgan of AMS in October, the committee made a list of possibilities we'd like to explore with AMS for providing electronic resources to and for the organization. This list was submitted to AMS in February and included, among other things, a request for a web server. WAlS and JUGHEAD indexing, and an online membership directory. We are still awaiting word from AMS about these possibilities. 9. Future issues: The Board has requested that the committee look into the mechanics of moderating NASIG-L. W 5 l B EDITORIAL BOARD: ANNUAL REPORT Marguerite Horn, Editor-in-Chief Members of the Editorial Board are: Maggie Horn (Editor-in-Chief), Steve Savage, (Production Editor), Carol MacAdam (Columns Editor), Vikki Medaglia (Distribution Editor), and October lvins (Board Liaison). Unlike Garrison Keillor, I can not say, "It's been a quiet week in Lake Wobegon!" The beginning of the year saw an initial change in personnel which predicted a smooth transition from experienced Board members to experienced Board members in new positions: Vikki Medaglia replaced Maggie Horn as Distribution Editor, but Maggie stayed on as Production Editor, replacing Kathy Schmidt who had served four years in that capacity. Ellen Duranceau continued as Editor-in-Chief and Carol MacAdam continued as Columns Editor. However, as the September issue went to press, Ellen Duranceau announced her resignation for personal reasons. Since we were already into a new year of production, the NASIG Executive Board and the Editorial Board decided to look within the Editorial Board for a new Editor-in-Chief, instead of advertising to the membership as a whole. Maggie Horn agreed to be considered for the position and, following an interview with Board members, was appointed to serve out Ellen Duranceau's two-year term. An advertisement was then submitted to NASIG-L for a new Production Editor, and Steve Savage began work on the December issue. This change in personnel was effected with remarkable rapidity and production of issues has not been markedly affected. This year we have been experimenting with a new method of label production. In the past, the Distribution Editor received a set of labels from Database 8 Directory Committee and placed them on the envelopes. Since December, the Distribution Editor has received, instead, a disk with the mailing list and has had the labels produced at the same time as the &WeW. by the printer. This is proving to be a more efficient method of labeling the issues, but it is slightly more costly. We will be evaluating this procedure as the calendar year progresses. The Editorial Board has also been charged to investigate desktop publishing programs. Due to the "sturm und drang" of the beginning of the year, we have not been able to turn our full attention to this charge but will be doing so in the next few months. As of this writing, we are in the process of creating that blessing and bane of all serialists: a special issue. Since this is the tenth anniversary year of NASIG, we are producing a special issue which will look back at the ten years of our existence. The contents of the issue are being submitted by the Tenth Anniversary Committee; Susan Davis, NASIG Secretary, is serving as "Guest Editor" for the issue, with Maggie Horn as the Production Editor. Finally, Ellen Duranceau deserves an enormous "Thank you" and round of applause. She did a wonderful job as Editor-in-Chief for two plus years and has been more than willing to continue to play a supportive and unofficial advisory role to the Board. She greatly expanded the I during her editorship, and we will be following the path she laid for the next two years. Electronic CommunicationsCornminee NASIG NOMINATIONS AND ELECTIONS COMMITTEE: ANNUAL REPORT Marty Gordon, Chair It is my pleasure to submit the annual report of the 1994/1995 Nominations and Elections Committee. Committee members were: Martin Gordon (Chair), Cindy Hepfer (Board Liaison), Larry R. Keating, II, Judith K. Johnston, Steven H: Murden, Marjorie Wilhite, and Susan Williams. The committee began its work with a "Call for Nominations" issued at the podium during the Business Meeting at the 9th Annual Conference (Vancouver, BC). By the 10/15/95deadline, the chair received a total of forty-five names placed in nomination via sixteen different nomination forms. Two forms received after the 10/15/94deadline were not processed. One nominee was disqualified by virtue of membership on the committee; twenty-one other nominees declined to be considered for at least one of the offices for which their name had been brought forward. Three individuals accepted review for the office of VicePresidenVPresident Elect, four for Treasurer, and twenty-one for the six ballot slots for Member-at-Large. Concurrent with the process of nominee contact and review was the employment of the "invitational" contact medium wherein, after a lengthy phone conference between the Chair and the Executive Board Liaison, they contacted various nominees and other eligible individuals regarding any potential interest they may have had regarding Certain offices subject to election. After a very difficult review process that involved individual committee assessment of all packets of profile sheets, vita and position statements, ten individuals among the nominees/invitees were recommended to and approved by the Executive Board for ballot slating. A total of 840 ballots were mailed on 2/8/95to all active members on record with the Chair of the Database and Directory Committee as of 2/7/95. 508 ballots (60 %) were returned with postmarks of 3/15/95or earlier. No ballots received on the ballot form had to be disqualified, one attempt to vote via NASIG-L, e-mail and then by a postal mail photocopy of the same was disallowed. The results of the Nominations 8 Elections Committee election were announced in the Newsletter, vol.10, no. 2 (April, 1995), p. 28, in compliance with Article VII. Section 2. of the By-Laws (4/19/94): ce-Presldent I P r e s u h L E W 1995/1996 - 1997/1998) Beverley Geer-Butler Trinity University Treasurer 199511996 - 1996/1997) Dan Tonkery Readmore, Inc. - (1995/1996 - 1996ll997) Eleanor 1. Cook Appalachian State University Birdie MacLennan University of Vermont Kaf McGrath University of British Columbia The committee instituted several changes in enhancements to the process this past year, chief among which were the successful utilization of the "invitational" approach to candidate identification concurrent with the nomination and review process, the use of a logo imprinted ballot that was itself printed on security paper, the provision of an SAE with the ballot, and the clarification of terms of office on the ballot itself. Future committees may wish to address the need to provide an actual script for the initial phone contact of nominees by committee members: a more structured nominee profile analysis sheet that may enable nominees to prepare a more uniform, comprehensive vita; providing examples of previous year position statements to all candidates as an assistance in their preparing their own; and the calendaring of a period of time when final drafts of ballot enclosures may be reviewed by each candidate prior to printing. Certain people need to be publicly recognized for their assistance throughout this past nomination and election year. Ann Ercelawn. without whose NASIG-ELECTIONS list the committee never could have hoped to function (NASIG-ELECTIONS grew to an 835k folder by year's end 11); Maggie Horn, who was patient with our meeting Newsletter deadlines, etc.; Theresa Baker, who provided the ballot labels and then addenda the night before the mailing; and most especially, through it all, Cindy Hepfer, who has the rare and precious ability to truly "liaison" without in any way infringing on a committee's independence. Most of all, however, as in any democratic process of choice, thanks should be extended to those of you who took time to select NASIGs new leaders and specifically for those among you who were not so self-centered that you would not answer the call to make alternatives possible even though it was not always the easy or safe road to take. NASlG PROGRAM PLANNING COMMITTEE (PPC): ANNUAL REPORT Bobbie Carlson and Michele Crump, Co-Chairs The Program Planning Committee, reflective of NASIG's goals of member involvement and mentoring, retained the two subcommittee structure established two years ago with the Brown conference. With a total of eleven members, four members have continued from last year. Michele Crump chairs the workshop group, which includes Karen Darling, 1994 plenary/concurrent group member; Lisa Macklin, 1994/95 Student Grants, Chair; Christa Reinke, 1994 workshop leader; and Kathleen Meneely, 1987 Local Arrangements and 1990/91 Nominating Committee. The plenary/concurrent/preconference group is chaired by Bobbie Carlson and includes Alex Bloss, 1994 plenary/concurrent group member; Karen Cargille, non-NASIG programming experience; Mary McLaren, 1990 workshop leader; Pamela Simpson Elsherbini, 1993 workshop leader; and Patricia Wallace, 1991 workshop leader. We relied heavily on the counsel of the current President, incoming President, past Presidents, the Board, and the Conference Planning Chair. Even some early asked speakers helped us out. The committee owes much thanks to this extended group: October Ivins, Julie Gammon, Cindy Hepfer, Ann Okerson, Marcia Tuttle. Birdie MacLennan, John Tagler, Susan Davis and other Board members. The danger of making lists like this is that people to thank unintentionally get left off. This indeed will no doubt be the case, since the numbers who actually worked on the program are encompassed by a very large "net." Past successes of previous years to select and announce a theme in the call for papers prompted us to try the same tactic. The theme, "Serials to the Tenth Power: Tradition, Technology and Transformation," was established just before last year's program. With the new proposal deadline of August 1, 1994 in place and a theme to promote, we solicited proposals that would reflect various talents of the membership and opportunities for development within the serials information chain. The combination of an early announced theme and an aggressive solicitation campaign produced over 60 diverse proposals for review. After much deliberation and discussion, PPC delivered a "semi-final" program copy to the Conference Planning Committee on January 23rd and had our "absolute final" version ready for CPC on February 1, 1995 for production of the registration brochure. Since then, the group has been hard at work with speaker arrangements and has duties that will continue through the 10th anniversary conference at Duke. As always, we have been pleased to find such talented and dedicated NASlG members to work with on this committee. It truly has been a team effort. Because the proposals continue to be of superior quality, the decision-making remains a challenge for committee members. Keeping with the past successes of the Electronic Communications Committee's preconferences, we chose to turn the planning for another one over lo ECC, with particular he@ from Birdie MacLennan and Marilyn Geller. This year we added two more workshops to the program brlnoinp the number UD to 20 workshot? Off&gs. We are also b$ng a new scheduk for the workshops by repeating them on the same day. Since this is our tenth anniversary, we mlidted a very spedal group of speakers for a NASIG Anniversary Conference Panel to bring a continuity of thought and an appreciatbn of those who were NASIG founders and vital spirit. We've revamped the Informal Discussion Groups to become W I G Networking Nodes that are "chat and chew' opportunities. gathering together people interested in certain topical disarssbns In informal dining settings. We chose not to repeat concurrent sessions as the schedulebecameveryaowded. The efforts of PPC coordinated with the help and work of many individuals will come together on June 1-4, 1995 at Duke University. Feedback from lhe conference evaluations will determine whether or not the above-mentioned experiments were improvements and the program was a success. NASIG REGIONAL COUNCILS AND MEMBERSHIP COMMITTEE: ANNUAL REPORT Joyce Tenney, Chair The committee roster for Regbnai Councils and Membership for 1994-1995 was: Julie Gammon (Board Liaison), Joyce Tenney (Chair), Susan Collins, Beth Holley, Judy Johnson, Leslie Knapp, Julie Su, Kathleen Thome, and Jeri Van Goethem. Regional Councils and Membership has had a very busy year. In addition to our regular duties of attending regional meetings and distributing membership brochures. we added a few extra aUhrltles this year and have assumed the duties for welcoming new members with a membership packet and welcome letter, revlslng the membership brochure, and producing a membership form to be mounted on the NASIG gopher. Also, we have been revising Committee members were: Gail Julian (Chair), Mary Devlin. Linda Horiuchi, Ken Kirkland, Margaret Mering, Debbie Leggett Sibley. Kay Teel, and SarahTusa. the committee terms of state representatives and looking for ways to make them more effective. One of our other tasks has been to develop a Procedures Manual for the committee. We am looking at the tasks required from the committee and timelines to give all on the committee a clear picture of what and when certain activities will occur. We are still finishing the final versbn of the membership brochure and will have a finished document to the Executive Board for their fall meeting. It was a rewarding and productive year. Thank you to all who assisted the committee in its efforts. This year the committee updated all correspondence as well as the grant applicaekn NASlG CONFERENCE STUDENT GRANT COMMllTEE: ANNUAL REPORT Gall Juiian, Chair itself to incorporate recommendations for changes made last year. One major change kwoived insuring uniformity in the name of the gram as printed in aH correspondence and on aU documents. The grant was Usted as the "NASIG Conference Student Grant' in all copy for 1995. The second major change invoked updating the documents to Indude a broader definition of serials work beyond lhe traditional acquisitions and Catokglng definition. Based upon recommendations from last year, the commlltee also modified the timetable for the granl announcement mailing and for the recelpl of applicatkns. The announcement was mailed to lbrery schoois in late November to be available by December 1. The deadline for applications was February 15, two weeks earlier than in previous years. Due to the change In the timetable, announcements were not submllted to print journals. Information from previous years indicated that few applicants obtained information about the grant from print journals. Most applicants saw the announcement on a listsew or heard about the grant from a library school faculty member or interested librarian. The number of listsews was expanded this year to 12 including -announcement the was reposted to the listsews SERIALST, NASIEL,AUTOCAT, ACQNET, US-L, COLLDV-L. UBADMiN, LIBREF-L, PACS-L, and OOVDOC-L Because the original announcement was distributed at the end of the Fall semester. in the Spring as a reminder. In honor of the 10th anniversary of the conference, two special grants were awarded in addition to the usual 6 grants. These special 10th anniversary grants were awarded to studenls in AM-accredited library schools in North Carolha. Due to the ckse proximity of several library schools to the Duke campus, these special grants did not include travel expenses. The committee chair continues to receive numerous requests for copies of the application form despite the large number that are mailed to library school faculty and deans and librarians. The application form needs to be avail- Uuough the NASIG gopher abng with the grant announcement. An e-mail copy of the application could also sewe to expedite the application process since the two weeks pdor to the deadline seem to be especially active. Forty-seven applications were received this year, many during lhe two weeks prkr to the deadline. The applicant pool, as always, was exceptional, making the final selectin process difficult. The 1995 grant recipients are: Whltney Alexander Louisiana State University Hui-Lan ( M y ) Ch8n University of Illinois at Urbana-Champaign Alan D. Cdde North Carolina Central University Jlll Emery University of Texas at Austin RuthHaest Emporia State University Peter J a m University of North Carolina-Greensboro Heather Noqubt San Jose Stale University Jennifer Reaves University of North Texas REPORT OF THE CONFERENCE EVALUATION FORM TASK FORCE Beverley Geer-Butler, chair The members of the NASlG Conference Evaluation Form Tadc Force were: h d d Brown. Beverley Geer-Butler (Chair), Birdie MacLennan (Board Liaison), Teresa Maiinowskl, Jennifer Marill. Beatrice McKay. and Ma* schwarh. in July l W the committee began work on the lorowing tasks as outlined in Its charge: analyze the evaluation process and determine how information gathered from the evaluation form is used by the Board. Conference Planning Committee (CPC), and the Program Planning Committee (PPC) examine the current evaluation form, its earlier versions, and the tabulations and anatymthat have beenconducted Investigate survey software and make a purchase recommendation design a new evaluation form make a recommendation for how the evaluatbn form will be produced, distributed, and processed in the Mure The Task Force members divided up the tasks and presented an analysis and questions to the Board in November 1994. Based on input from the Board, CPC, and PPC. the Task Force members developed a prototype evaluation form to present to Board members for review at their February I995 meeting. Two members of the Task Force also investigated and tested survey software and were able to make a purchase recommendation in March 1995. Taking the Board recommendationsfor additions and changes to the prototype into consideration. the Task Force amended the prototype and resubmitted the form to the Task Force Board Liaison and others for final review. The evaluation form was finalized and sent to the Duke CPC in early May 1995. In March, the Task Force was asked also to design a preconference evaluation form. Working with Marilyn Geller and Birdie MacLennan, the form was designed along the lines of the main Duke form, presented for review and comment, revised, and sent to the Duke CPC in early May 1995. The Task Force recommended the purchase of the SuweyPro software and the order was submitted in March 1995. Maria Schwa- and Jennifer Marill received the software in late March and used it to create the Duke conference and preconference forms. The last task was to recommend a method by which the evaluation forms (preconference and main conference) will be produced, distributed, and processed each year hence. Since the beginning, the Task Force had been in favor of the creatbn of a standing commitlee to perfom those tasks. In a report submitted to the Board in April 1995. the Task Force outlined tasks for the new committee. The Board provided feedback that resulted in the following recommendations for structure, procedures, and calendar: 1. Create a committee of 4-6 persons: The committee's responsibility will be to produce, distribute, and process evaluation forms for the annual conference, the preconference, and any other functions requiring evaluation (e.g., Continuing Education workshops). The committee will have responsibility for maintaining and updating the software, corresponding with the software manufacturer, and passing the software to the next chair. Gwen the work to be done by the time the conference is held in June each year, the committee's work will start at the calendar year. 2. Calendar: Jan.-Mar.: Working with the CPC and PPC, the committee does the foiiowing: 1) confers with the PPC about the list of sesdons and workshop titles and their respective presenters for the "Conference Contents" section (obtain advance copy or drafts of program brochure); 2) confers with PPC about an evaluation form for the preconference (if any); 3) confers with CPC about list of conference or sitespecific questions; 4) confers with Board Liaison about theme for next year's conference in order to provide that information in the "Planning for Future Conferences" section of the form. Late ApriVeariy May: transmit evaluation form@) to the PPC. June: Comments are compiled from completed forms and within 2-3weeks after the conference ends, the compilalbn of comments are submitted to the President to share wilh the PPC and CPC to aid in planning the next conference. The key emphasis and focus of this preliminary report is comments only. July-Sept.: Data entry, tabulations, and report generation. Ocl.: Submit budget for calendar year. Budget items should consider postage. phone/fax expenses, office supplies, contract labor (e.g., student labor to input data). soflware upgrades, and additional copies of software. Nov. 1: Submit final report to Board Liaison for Board and Newsletter. The kinds and number of repor% generated by the committee will depend on the needs of the Board, CPC, and PPC. The Task Force determined that the Board, CPC and PPC are most keen on having the folkwing: cross-tabulations among questbns historical perspective a needto know trends over past of conferenceswas expressed graphs and charts a compilation of comments into meaningful categories This was an interesting and challenging effort for us all. The Chair is extremely grateful to the energetic, thoughtful. and capable members of the Task Force, to our fine Board Llaison, Birdie MacLennan, and to October Ivins, who wrote a charge we could meet. The Task Force also acknowledges Ann Okerson for providing historical perspective, background, and experience in having coordinated NASlGs evaluation surveys in past years. NASIG 11TH ANNUAL CONFERENCE (1996): "Pioneering New Serials Frontiers: From Petroglyphs t o Cyberserlals" CUFOR PAPERS,WORKSHOPS.AND-P Susan Davis, NASIG Secretary The North American Serials Interest Group (NASIG), an organization that serves the interests of U.S.. Canadian and Mexican members of the serials information chain, will make a stop on scenic Route 66 in 1996. Our eleventh annual conference to be held June 2023, 1996 at the University of New Mexico in Albuquerque, a city which balances the prehistoric past with a high-tech present. NASIGs annual conference provides a forum in which librarians. publishers, vendors, educators, binders, systems developers, and other serials specialists exchange views, present new ideas, proaclively seek solutions to mmmon problems, and discuss matters of current interest. The proceedings are published in and in electronic format on the NASIGgopher. Conference Evaluation Form Task Fone NASlGs Program Planning Committee invites proposals for plenary papers and preconferences that deal with "big picture" aspects of the theme. We are especially Interested in papers or preconference ideas that will exprore the pioneering boundaries and relatbnshlps of NASlGs various constituencies. Exam.ples: a new generatbn of multi-media serials . publications can electronic serials be adequately . preserved/archived? . scholarly communication the rok, of preprM databases in . publishers, and vendors emerging roles for libraries, the devekpment of strategic alliances . profit Institutions between commercial firms and nonhow scho&rs and the academy view the . serials frontier . working? is access in lieu of ownership really the end-user as selector or "collection manager" . what kinds of serials do users want? AACR2 and the informatbnage: is the . code still relevant? will the World Wide Web replace the online catalog? The Committee also invites workshop and preconference proposals that will provide prectical ideas and assistance in dealing with an and.electronic serial publications. Examples: information world which combines both print cooperative serials collection development projects cataloging electronidmultimedia serials/the Internet reorganizing to meet new customer expectatbns educatinglretraining serialists for emerging Information roles serials processingkataloging resources found on the Internet how to obtain customer feedback new technologies/servlces/software pachgedstandards writing successful grants Internet use by publishers and vendors techniques for presenring electronidpaper serials 11UI NASIG Conknnce: Call for Papers NASIG invites anyone in the information community to submit proposals and suggested topics/speakers. The Program Planning Committee reserves the right to combine, blend, or refocus proposals to maximize program breadth and relevance to our membership. As a result, only one presenter from proposals submitted by teams may be invited to participate. Since proposals are reviewed competitively, please include complete information for maximum consideration: name, address, telephonelfax numbers, and e-address of the proposer(s) program title a 200-300 word abstract clearly explaining the proposal and, if appropriate. its relevance to our theme a prioritized preference for the proposal: plenary, workshop, or preconference Proposals should be submitted -- via e-mail If at all possible -- no later than August 1, 1995 to Susan Davis, NASIG Secretary, to receive consideration. Send proposals to: Susan Davis Head, Periodicals University at Buffalo Lockwood Library Bldg. Buffalo, NY 14260-2200 Fax: 716-645-5955 E-mail: For your convenience, a reply form which you can print off or download and submit as your proposalhas been mountedon the NASiGgopher. To access the gopher, point your gopher client to: e-math.ams.org 6050 To telnet to the gopher: telnet e-math.ams.org login: nasig-pr (lower case) password:NasigPub (doesnot appear on screen) select: VTIW SERIALS RELATED REPORTS REPORT ON ALCrS SERIALS CATALOGING IN THE AGE OF FORMAT INTEGRATION ATLANTA, GEORGIA, APRIL 7-8.1995 Janet Lee-Smelber During 'Paper and Beyond: Catalogii for the Evolving Serial," Regina Reynolds from LC Outyned the trends of the evolving serials and new challenges in cataloging them. More serials are born everyday. It is difficult if not lmporurlMe to predict how they behave. There wf# k) more specialized and customized serials. Large commercial publishers will no longer dominate serials publishing. Desktop publishing lacks standards for presenting bibliographic information. Scholarly journals and a&hs will be included in the home pages of learnedsocieties and become more accessible to likaries but not to commercial publishers. Popular magazines will have "online places' for chatting and discussbn, which co-exist with the print verskm. Cataloging considerations indude: Should one or multiple records be maled for online serials, downbadable through ftp, e-mail, gopher, WWW, etc.? How to describe the same e-serial that kmks different because of the different web browser, hardware or software configuratbn? (AACR2 description based on issue in hand will not work. The essence of the serial should be extracted and catalOQed.) It will be more difficult to dtstingulsh between serials and monographs and to dedde what the library should catalog and how. Reynolds ended the session by stating that although printed serials will still be around for a bng time. with the evolving new kinds of electronic serials, cataloging must change. Serials cataloging must be more creative and flexible. Using SGML, HTML. and high-tech workstations should also be considered. Biblbgraphk information standards need to be established and services to users must always be kept in mind. Two concurrent Serials Cataloging Lectures and Pradica" offered beginning cataloging by Jean Hituns (LC) and advanced cataloging by Maureen Landry (LC). The beginning serials ~ 20 cataloging covered the descriptive cataloging basics. The advanced lecture covered linking relationships and related works as well as assodated MARC tags. The practica provided attendees an opportunity for hands-on exercises, followed by answers and discussion. Three panelists presented "Using Serials Cataloging Records: A Public Services Perspective." John Campbell (Assistant Head, Reference Department, University of Georgia) summarized common problems users have when searching for and interpreting serials records such as assuming that the library owns every serial indexed by a databasdidex: translating the title in the citation to the form used in the serials record; picking out the 'right" title from a multiple title list: etc. Campbell suggested taibring the online searching to the situation and trying as many search alternatives as possible when assisting patrons. He also suggested BI for effective serials searching and cheat sheets for popular and hard-to-find titles. David Vidor (Computer Services Librarian, Emory University) proposed combining different formats of a serial in one record and eliminating some note fields from the MARC record. Notes such as where a serial is indexed and 'available in microfilm from UMI' do not give accurate information and often cause confusbn. Vidor also raised the issue that the decision on OPAC display of serial records should be a combined effort of both technical services and reference librarians and based on end-user satisfaction. How well the cataloging department keeps up in cataloging new titles and title changes and processing withdrawn titles also affects the quality of the serial records. How to handle electronic resources on the Internet which are accessible but not owned by the library presents a new challenge for serials cataloging. Vldor summed up by suggesting that there be more communication between public and technical services and devising a way for users to find what they need in a language they can understand. Margaret Ellingson (Head, ILL. Emory University) spoke about serials cataloging issues related to I L L The effectivenessof ILL greatly depends upon the quality of serial records. The biggest stumbling block for resource sharing is that the holdings information on union listing In the blbliographical utilities Is not sufficiently &Wed for effective ILL. It is not practical to check Individual OPACs for that information. When creating serial records, consider the varying citation practices used by different dlsdplines; variant tltles; providing subtitles for similar and identical tltles. Series information is also vltal in Identifying serials. For serials published in multiple formats, attaching holding symbols and LDRs to the bib record of a different format than what the library owns can be misleading. Ellingson concluded the presentation by stressing the Importance of quality serials cataloging. It is essential for user access and ILL. It is also necessary for public services librarians to have an understanding of basic serials cataloging theory and practices, and for cataloging librarians to know more about user access behavbr. Jean Himns from LC presented the session on 'Format Integration and Serials.' She first pointed out some misconceptions about FI. FI is not the solution to all of our probJems. It has nothing to do with core records or multiple versions. FI makes all data elements valid for all formals, eliminates the need to memorize or maintain different fields for different lypes of materials, and makes it possible to bring out the seriality for different types of materials. The first phase of FI (variable fields) was implemented in Feb. 1995. The implementation dale for the second phase (fixed fields) is scheduled for early 1996. Hirons summarized the MARC tag changes resulting from the first phase of FI. Although theoretically all felds are valid for all formats. the GQNSFR F W l g A W h has excluded fields which are not applicable for serials. Libraries can still use those fields. and CONSER welcomes any suggestions on applying them for serials cataloging. For non-print serials, CONSER libraries must choose serial as the primary format. Hirons also illustrated how fixed fields will be used for both print and ALCTS Seripk: Format Integration non-print serials during the second phase of FI implementation. FI presents new challenges for catalogers. Catalogers need to know more about the fields and systems' ability to integrate all typesof materials. Dedsions need to be made as to who will catalog non-print serials. The abillty to explain seriality to other catalogers and systems people to assure that the seriality Is properly described becomes essential. The topics of the three concunent breakout sessions were 'Cataloging of Computer Files" by Kristan Lindian (University of Washington), "Interpreting the Serials Record for Local System Use' by Ctystal Graham (University of Californla, San Diego), and 'Cataloging Electronic Serials--(Remote Access)" by Regina Reynolds (LC). Lindlan, in 'Cataloging of Computer Files.' went over the basics of cataloging computer file seriils. She described the formats (CD-ROMs, floppy disks, magnetic tapes) and types (abstractinglindexing services, full-text journals, etc.) of computer files. AACR2r Ch.a.pters 1, 9, 12, related LCRls, CONSER MmgA&kand GQNSFR were reviewed. Associated MARC tagging, subject headings and linkihg relationships were covered. Recent DLC cataloging examples were also included in the presentation and handouts. Regina Reynolds, in 'Cataloging Electronic Serials (Remote Access)." stressed again that the e-serial i s still evolving and rules for cataloging must evolve along with it. Flexibility and creativity are Important in cataloging e-serials. How to best handle eserials is yet to be determined and is being disarssed by LC and CONSER. In the meantime, issues concerning e-serials cataloging depend greatly on local practices. LC welcomes any suggestions and new ideas. Reynolds described the characteristics and common types of eserials as well as why they should be cataloged. General guidelines for creating one or multiple records for different editions and formats are: separate records are required for different physical formats (print, microforms, computer file, etc.), languages, geographic editions, audience-content, and when a serial changes physical format. One record can be used for different access methods (e-mail, gopher, ftp, WWW, etc.) Cataloging considerations such as sources of information, access, linking fields, and issues related to dassificatbn and subject headings were also covered. Examples of how to construct the 856 field (electronic location and access) were included. The practice has changed to move detailed access information from the 856 2" subfleld to the 638 field (system details and mode of access notes.) Reynolds cautbned that sometimes the real title and publishing information me not obvbus; one may have to db around b r them. In "Serials Cataloging for Your Local System," Crystal Graham outlined the pragmatic principles and the kinds of decisions needed to be made in cataloging serials for bcal systems. The role of the catalog record and the local system capabilities were discussed. Graham also showed examples of how local serial records are used. She urged everybody to use thek WACS: listen to users: learn the system's features: ask questions of the local systems staff, vendor. LC. ALCTS SS Committee to Study Serials Cataloging: and to make suggestions to improve the rules, the standards, and the systems. The Institute concluded with a brief wrap-up session with the Institute Faculty. Overall, it was a well organized and very informative Institute with useful handouts in a binder. SUMMARY OF THE ALCTS SERIALS SECTION COYMITEE TO STUDY SERIALS CATALOGING Monday, February 6, I995 ~ o Aenimus The Committee revised its guidelines for the distribution of minutes to provide a timelier method of distribution. The Chair will write to Karen Muller to express the Committee's concern over the frequent delays in loading minutes to the ALCTS file server. The Committee took no further action on the proposal to change the wording of Rule 12.3D1 after learning that CC:DA has dedded that the proposed change would be cosmetic only, and will not forward it for further action. The committee heard reports from liaisons from the Llbrary of Congress and CC:DA, as well as brief reports of events at the MARBI meetings of February 4 and 5. Ann Vidor reported on the progress toward the Serials Cataloging Institutes to be held in Atlanta and San Francisco later this year. The Committee discussed the value of reports from CC:DA and MARBI and determined that their value varies from year to year, but they should always be given Hme on the agenda. Reports from NASlG meetings will not routinely appearonthewenda. An exchange of mas among the Committee and the audience about the cataloging of electronic serials showed that there is still relatively little experience in cataloging them. A number of questions were posed about the nature of electronic serials and the adequacy of existing cataloging practices and rules to cope with them. The Committee identified several topics for the Annual meeting, including cataloging of electronic serials, title changes, revision of Chapter 12 Rule Interpretations. and format integration. Complete minutes of this meeting are available from ALCTS: 1 ) Send a self-addressed, stamped envelope (legal size) to: AWALCTS 50 S. Huron Chicago, IL 60611 (Specify the meeting in which you are interested.) 2 ) Obtain the minutes electronically by the following method: Send this message: send serials report to elher of these addresses: ~ V @ U I c v M . B r r N € T ;.EDu A gSubject:' line is not necessary; however, whatever you put there will not affect the request. Just type the message above. No pmctuatbn or other text should be in the message. Do not add your address: it is automatically identified when the request is received. If you have problems, request assistance from your local Systems or computer center personnel or contact the ALCTS Office. Procedures for recehrhg Rle transfers may vary depending on your e-mail system. UNITED KINGDOM SERIALS GROUP CONFERENCE UNIVERSITY OF EXETER, APRIL 3-5.1995 -0oiO The sun shone all week at Exeter. The University occupies a large and hilly campus not too far from the city centre. The grounds are beauttfully laid out with grassy areas, trees and Shrubs -- the latter laden with flowers in many cases. The conference centre was a ten minute walk or so uphill from the halls of residence where we were staying. As the food was excellent, I think we all felt that we could be a little Indulgent as we could walk it off afterwardsl The conference lasted only three days this year as people wanted less time away from work. As a result many people traveled down on Sunday. An eveningout had beenlaidon at a mediaeval inn a few miles away, and we all enjoyed the informal atmosphere chatting to old friends. The conference proper opened officially on Monday afternoon, and we were entertained by Derek Law from King's College London in his opening paper 'Serial Killers?' He used the analogy of a black museum list of well-known characters of dubious repute to illustrate factors affecting the serials industry. He included copyright, publishers' price increases, virtual libraries accessible from the office, and leaders in computer software who leave the rest of us behind (I) ALCTS Serials: Cataloging Anne Lawes from the professional recruitment agency TFPL Ltd.. followed with her paper "Training for Change -- The New Competencies Needed to Handle Reshaped Information Objectives and Roles." She talked about how employers were downsizing and, therefore, the greater efficiency needed to cope with inaeased workloads. There is a greater need for transferable skills, with the trend towards short term contracts and specific work projects. There are plenty of hard management skills like productivity, financial budgeting. strategic planning etc.. but perhaps we need to see more of the soft management sklls in the areas of negotiation. conflict, motivation, facilitation and inter-personal skills. These then were followed by a session of product reviews provided by our exhibitors. The rest of the day was taken up with receptions. dinner, and the UKSG AGM. After that, there was a highly successful first-ever trivia quiz. There were several teams and a good time was had by all. Tuesday morning began with more product reviews1 (But only if you got out of bed in timel) The first paper was then given by John Cox from Carfax Publishing. He firmly spoke in the publisher's defence, pointing out that he wanted to sell a quality product and that journal publishing will not only survive but evoke. It will appear in a medium suited to the subject matter and the community 1 is aimed at with standards of quality appropriately applied. He was then followed by Chris Beckett from Biackwell's talking about document delivery from a deliverer's point of view. He raised the access v. holdings argument as a way out of a budget crisis. The economics and future of document delivery are affected by devebpments in electronic publishing, budget allocation and copyright legislation. Its future cannot be divorced from other devebpments in the serial industry and specifically from the opportunities and threats presented by electronic publishing. After refreshments, we then broke to participate in a wide variety of workshops. I attended one on electronic publishing. There were two further papers after lunch. The frist by Geoflrey Ford from the University of Bristol dealt with market forces In the academic environment or how to cope with a smaller budget than you would like - a familiar scenarb to most of us. His three principles of resource allocation are ?ell the truth, kdc to the long term and be fair to all: He didn't say If these wotkedl He was folbwed by Roger Brown from Smithkline Beecham Pharmaceutkals talklng about his budgetary constraints in a commercial environment and, more partiarlarly, what to provide in a new information centre to open In 1996. There then Wbwed a repeat of the workshops. This time I attended one on electro-copying; despite the fact that due to Illness the leader was absent, we managed to have a lively discussbn on the subject! Another reception preceded the conference dinner during which we received greetings from NASlG and the European Federation of Serial Groups. A barn dance and disco finished us off for the evening1 Wednesday morning began with a paper called The Author, the Librarian and the Reader - a New Framework Approach to the Serials Publishing Triangle." The address was shared by Linda Bennett from T.C. Farries and Paul Bowker from the University of Huddersfield. Their presentation described the work of the Relationships Working Party set up at the University of Huddersfield in conjunction with the Library Management Data Working Party of the National Acquisitions Group and Book Industry Communications. It was an innovative way of boking at the process of creating a text and getting it to the reader with a detailed breakdown of all the relationships at each stage. It was a most interesting but highly technical presentation looking at "process reengineering." Thalia Knight from the British Library of Political and Economic Science then described how they managed a major review of nonofficial serial holdings in 1993194. She explained how the BLPES went about reviewing its W n g s and how they attempted to work out the cost of the exercise. She included the results as well as passing on lessons learned for similar reviews in the future. After the break we heard from Val Ferris of the National Preservation orrice about plans to preserve at least one printed copy of each serial title. She described several schemes involvlng cooperative preservation of serials - local newspapers, art serials and a microfilm project. She also talked about the use of IT for co-ordinating efforts and sharing information, funding, the potential of new preservation techniques, and the role of the National Preservation Office for preservation of the natbnal archive collectbn. The final conference paper came from Carolyn Sharpies of Book Aid International talking about how the organisation Is helping university libraries in Africa with books and serial subscriptions. As always a deeper sense of reality prevails when you realize that academics in Africa (and elsewhere in the 3rd World) are facing incredible budgetary difficulties way beyond our own. Very b w cost of living and the problems of inflation and foreign exchange mean they can purchase very little and are often dependent on organisatbns like Book Aid International. For those who had the time to stay on in Exeter a visit to the cathedral and its library had been laid on for Wednesday afternoon. We aU enjoyed a tour of what is a beautiful and fascinating church. To sum up then, this year's conference, to me, at least, seemed more relaxed with more time somehow to browse round the exhiMtion or just chat to colleagues. Many delegates are beginning to feel like 'family" -- renewing acquaintances is always a pleasure. The weather was lovely, making the walk between the conference centre and residences a positive delight (in spite of the contours!). On the whole the papers reviewed familiar ground rather than raising burning new issues. Perhaps the explosion of new technolooy has reachedsomething of a hiatus and we now have time to catch our breath and consider where we're off to next1 ....Watch this spaeel NEW MEMBERS Cam1MacMam Welcome to the following new members who have joined NASIG since the last issue of the Newsletter: Am, Carlene Serials Wrarian South Dakota State University hnd:AROC@M3sDSTATEEDLl (605) 688-5567 Beadr, Reaine Serials Catabger/lnstructor Mississippi State University Email: BEACHWR4.MSSTATE.EDU (601) 325-7665 Beale, James Director, Periodical Division East View PuMlcations E-maR: (612) 550-0961 Blad, Nancy M. Manager, Client Services ReadnoreAcademic Services E-maii: (609) 227-1100 ~ 6 5 0 Cole, Jim E. Principal Serials Cataloger Iowa State university E-mail. (515) 294-4878 Collins, Michelle Catabger Center for Research Libraries E-mail: CWJN~RLMAILUCHI~GO.EDU (312) 955-4545 ~ 3 4 1 Cox, Brian Director of Journals Business Elsevier Science, Ltd. 44 (0) 1865 843000 Dickerson, Eugene Serials Librarian Villanova university E-mail: (610) 519-4282 Drum, Carol A. Chair, Marston Science Library University of Fbrida E-mal:CDRUM@NERVMNERDC.WLEDU (904) 392-2759 Ebbs, m n e Assistant Acquisitbns Librarian James Madison University E-mail: (703) 568-6054 Evilsizer, Martha Supervisor, Serials Product Databfise University Microfilms. Inc. (313) 761-4700 Farber. Anita W. Assistant Head Librarian, Acqukitbns and Serials University of Texas at Austin E - d t LYML2! (512) 495-4221 Floyd. RebeccaM. Serials Librarian North Carolina ATBT State University Hall, Susan M. Periodicals Librarian Delaware State University (302) 739-5391 Jacox. Corinne Serials Cataloger University of Nebraska, Lincoln E-mail: CORINNEJ@UNLLIB.UNLEDU (402) 472-2517 Khosh-khui, Sam A. Serial Cataloging Librarian Southwest Texas Stale University E-mail: (512) 245-2288 Kilbane. Kerri Promotbns Director Helen Dwight Reid Educatc'onaIFund (202) 296-6267, ext. 250 Kohberger, Paul Head, Serials and Acquldtions Dept. University of Pittsburgh Email: (412) 648-7866 -,Ann Serials Librarian fhomasM.CooleyLawSchool Email: LUCA!3A"@MLC.UB.MI.US (517) 371-5140, ext. 608 Makinen. Ruth H. Headof Technicel sewices Unlverslty of Minnesota E-mSU: R-MAKUVM1.SPCS.UMN.EDU (612) 626-3017 Noel. Lauren R Foreign Newspaper Cataioguer Center for Research Libraries Email. W€ (312) 955-4545. ext. 341 Rafferty, Thomas Vice President. Software Devebpment Data ResearchAssociates, Inc. E-mail:TOMWDRA.COM (314) 432-1100 Reinalda, Roy J. Senbr Vice President of Sales U.S. operetbns DewSonNorthAmerica Emal: R O Y . R E I U D A W S 0 N . W (617) 329-3350 Sanders,Bridgette T. Periodicals Services Librarian University of North Carolina, Charlotte E-maH: (704) 547-2876 Schmitt. Brian Circulation & Fulflilment Manager American Institute of Physics E-meil: (516) 576-2279 Shadle. Steve Serials Cataloger University of Washington E-mail: (206) 543-4890 Simpson, Esther Library Technician II University of Maryland, College Park E-mail: (301) 405-9329 Sullivan, Eugene Headof Cdledkn Development University of South Alabama E-meil:ESULUVWJAQUARl.USOUTHALEW (334) 460-7033 Swtman, Barbara Acquisitions and Serials Librarian Hamilton Colleae mail: BSWET';IAN~HAMILTON.EDU (315) 859-4470 Vladika, Patricia Customer Service Manager D a m Subscriplbn Services E-maW: (815) 732-9001 Whippie, Marcia J. Librarian Naval Command Ctrl& Ocean Survey Center E-mail: (619) 553-4889 Williams, Linda F. Headof Technical Setvices university of Arizona E-mail: (520) 626-2937 Witkovski, Ruth Library Assistant 111 Creighton University E-mail: TITLE CHANGES CarOlMacAdran [Note: Please report promotions, awards, new degroes. new positions and other significant profnsiond milestones. You may submit items .bout yourwll or other members to Carol UacAdam. Contributions on behalf of fellow n w m k n wil be oleued with the person mentioned in the nowa item befm they are printed. Please indud. your .-mail a d d m or phone number.] Congratulations to all1 Suaan Chinaranskv was a student at the University of Maryland. She writes, "My first professbnal podtion Is as Catalog Ubrarian at the George Washington University, Jacob Burns Law Library. One of the reasons my resume stood out from the rest was my serials cataloging experience at the National Agricultural Library while at school. I am currently in charge of a major project to classify and upgrade the records of the perkdicals collection at the library. I also have recently been named Co-Chair of the COUNSEL (union list) committee of the Law Libraries' Society of Washington, D.C.. a regional association of the American Association of Law ubraries.' Susan's new addresses are: Catalog Ubrarian Jacob Burns Law Library The George Washington University 716 20th St. N.W. Washington, D.C. 20052 Phone: (202) 994-5173 E-mail: , or: Effective -immediatelys, nameandeddreasesare: . Serials Cataloger Penn State University E506 Pattee Library University Park, PA 16802-1805 Phone: (814) 865-1755 Fax: (814) 863-7293 E-mail: new Title Changes joined NASIG as a student in spring of 1994, graduated with an MUS from Louisiana State University in May 1994, and became Serials Librarian in Mitchell Memorial Library at Mississippl State University in January 1995. Her position involves public service in the current journals Reading Room, responsibility for binding, and supervision of student workers in the reading room. Christine's addresses: P.O. Box 4325 Mississippi State University Mississippi, 39762-4325 Phone: (601)325-3819 E-mail: was Collection Services/ Serials Librarian at Yale University Law Library. Her new title is Serials Librarian. Jo-Anne's mailing address and phone number remain the same and her new Internet address is: . s - new title is Serials Librarian at the University of Kansas Libraries in Lawrence, Kansas. She was previously Assistant Head of Serials. All of Gaele's addresses remain the same. On the Internet, she can be reachedat: . Ann GyM is now Assistant to the Director at Washington University School of Medicine Library. Patricia was Serials LibrarianlNetwork Serials Bibliographer at the School of Medicine Library. Ail of Patricia's addresses remain the same. Internet: . s - new job as Head of Technical Services at Purchase College Library k due to a promotion she received in November 1994. Marianne was previously Catalog Librarian at Purchase. The promotion came after a restructuring of ail the middle management positions in the library. As Head of Technical Services, Marianne is responsible for supervising the Acquisitions, Serials, Cataloging and Processing Departments. In addition, she has regular reference, collection development and bibliographic instruction responsibilities. Early this summer, the ubrary will be installing a IAN throughout Technical Services and implementing the Serials subsystem of the integrated online system (muitiUS). Marianne will then add I A N Manager to her job description, and hopefully win be designing a WWW home page for technical services (as time permits). Marianne's addresses: Marisnne Heberl Head of Technical Services Purchase College Library - SUNY 735 Anderson Hill Rd. Purchase, N.Y. 10577 Phone: (914) 251-6430 Fax: (914) 251-6437 E-mail: writes. "Iaccepted a position as a Technical Processing Cataloging Supervisor in TECHPRO at OCLC and in November, 1994. moved back to Columbus, Ohio, where I had lived previously for 4 years. My new position is similar to any supervisory position in a cataloging department in that i supervise, train, and review the work of a group of catalogers as well as work on my own Cataloging projects. What attracted me to this job is the opportunity to work with very highly skiiied catalogers, to work with librarians in many different kinds of libraries all over the country, and to catalog an unusual variety of library materials: Marilyn's new addresses: Tm-mo CCLC 6565 Franlz Road Dublin, Ohio 43017-3395 Phone: 1-800-848-5878, ext. 6038 Fax: 1-614-761-5185 E-mail: has been appointed to the newly created position of Chief Executive Officer at Swets and Zeitlinger, Inc., the US office of Swets and Zeitlinger BV international subscription agents, effective May 1, 1995.. Michael has more than 25 years experience in subscription agency and library-related services, most recently with Faxon where he was Director of Sales, and earlier with Blackweil's. Michael said: .It's a tremendous personal and professional honor to be chosen as the CEO of the U.S. operation and I bok fornard to sharing the vision of Swets services with all our current and future customers: Michael can be reached by phone at SweW Exton, PA, office at: (800) 44SWETS and on e-mail: writes that less than a month before graduating from the Library Science degree program a1 the University of Rhode Island, in December, 1994, he was offered (and eageriy accepted) the position of Technical Services Librarian at Hartwick College in Oneonta, New York. Norman considers himself very fortunate to be working in his chosen area of interest. For the previous seven years, while he attended college. he worked as a parttime assistant in the Technical Services Department at the University of Massachusetts Dartmouth where he concentrated on serials cataloging. At Hartwick, Norman catalogs mostly monographs, and is responsible for all subject authority work. Norman's addresses: Technical Services Librarian Stevens-German Library Harlwick College Oneonla, NY 13820 Phone: (607) 431-4446 Internet: Jov R W s new position is Manager of Bibliographic and Database Operations at University Microfilms International. She was previously Manager of the Serials Acquisitions and Database Operations. Joy's new positionk a result of a major realignment in database development a1 UMI. expanding products covered to include serials, dissertations, and student reference products. The changes bring together all the staff involved in like activities a1 UMi. Joy's addresses and phone numbers remain the same. She can be reached on the Internet at: . began her new job as Serials Specialist for the Northeast with Biackwell North America on January 1, 1995. She was previously Sales Representative for the Midwest Group at Faxon Company. Always a librarian, Alison has also worked as a trainer and as a customer service manager for Faxon. She reports that she bves her new job and bves meeting people in New England. Originaliy from Connectiart. she is glad to work in the area. Alison enjoys working with Blackwell's both in the U.S., and In Oxford, England. Alison will have temporary addresses during the summer while her new work space Is being built. She can be reached through the Blackwell's Periodicals Help Desk at P.O. Box 1257, Blackwood, NJ 08012. by telephone at (800) 4 5 8 - 3 7 0 6 and by e-mail at: roth~~amf.Mackwell.com. Rmtse W- of Smlthkllne Beecham Pharmaceuticals Research and Development has been promoted to lnformatbn Scientist. She previously held the position of Senior lnformatlon Assistant. In addition to serials control management, Denise's responsibilities have expanded Inscope. Denise also manages the Technology Resource Centers for RBD libraries. This Involves the investigation, testing, evaluation, implementation, and maintenance of in-house CD-ROM applications and new technologies. With regard to her responsibilities, Denise says 'the serials are under 'control,' but I sometime think about bringing in an exorcist for the computing equipment." Denise can be reached via e-mail at: denise-m-watkb.ls%note@~.com. Fran Wllkinsan has a new title as Director of the Acqulsitbns and Serials Department at the University of New Mexico, a change from Head of the Serials Department. Fran also retains her title as Assistant Professor. Her addresses are: (505) 277-7219 (voice), (505) 2776019 (fax), and (e-mail). CALENDAR OF UPCOMING EVENTS CerolMacAdam [Note: Please send announc%ments concerning meetings of interest to the NASlG membership to Carol MaoAdam.] June 1-4, 1995 North American Serials Interest Group Tenth Annuai Conference Duke University, Durham, NC June 10-15, 1995 Special Ubraries Associatiom Annual Meeting Montreal, Canada June 14-18, 1995 Canadian Library Association 50th Annual Conference The Changing Role of Serial Librar&ns in the Electronic Era' Calgary. Alberta June 22-29. 1995 American Libraries Association Annuai Conference Chicago, IL July 13-14. 1995 I995 State Conferenceof the Queensland Branch of the Australian Ubrary and Information Association. Central Queensland university. For more information contact: Graham Black Chair, Conference Organising Committee Central Queensland University Library Rockhampton. Queensland, Australia 4702 Phone: 079 309414 Fax 079309972 E-mail: July 15-20, 1995 American Association of Law Libraries Annual Meeting Pittsburgh, PA AUQUSt 22-26, 1995 International Federation of Mary Associations and Instihrtbns. IFLA Annual Conference Istanbul, Turkey October 9-12. 1995 American Sodety for Information Science Annual Meeting Chicapo, IL October 17-20, 1995 ARL Membership Meeting November 2-4, 1995 15th Annual Charleston Conference on Issues in Book and Serial Acquisitions: 'Still Crazy After All These Words. Charleston. SC January 19-25, 1996 American Ubrarles Association Mid-winter Conference sanAntonk,Tx Autumn 1996 Thkd European Serials Conference of the European Federation of Serials Groups Pdytechnic University of Valenda, Spain (Note that this conference has been postponed from Seplember 1 0 s to Autumn 1006. Watch for further news releases giving details of the new date and venue.) The is copyright by the North American Serials Interest Group and NASlG cmourages its wkJest use. In accordance with the U.S. Copyright Act's Fair Use provisions, readers may make a single copy of any of lhe work for d i n g . education. study, or research purposes. in addition. NASlG pennits copying and circulation in any manner, provided that such circulation is done for f t w and the items are not re-sold in any way, whether for-profit or not-for-profit. Any nproduction for r k may only be done with the permission of the NASIG Board, with a request wbmitbd to the w m n t President of NASIG, under bnns w h i i wiii be set by the Board. Th. (ISSN: 0892-1733)h p r b l i 5 time. per year for (h. nvmkn d the NoRh kmian SrW.lntamstCrwp.Inc lthavaihbbmmclphprraui membership in UN organization. or by utbraiption for $25 per yw in the US.: $35 per y n r outsIda (h. U.S. knlbOl0 Of (he Mta*l k l d d (he am: pmduaionMllw-:81m8-nno.. E d t a h C N . 1 : M.gpkHorn, Norhrn kiton Univsnity c o * m n r E d a r : c m o i ~ . Prlnc*on un(m* uniwmny Of Knnwky DbbbutknEdta:WciMed@k NAStaExea~UwBardUJm:OaObrMns, L a J I * r u ~ u n i m d t y The Is Wohd In hbruuy, April. Jun. Septmbw, and D.ambr. suknioobn d m d l i m are 4 wnlu *lo (h. prbllation d.1. (Juu(y 1. Much 1. May 1. AU!pll. and Novsmber 1). Th. urbmkobn d8m for (h.nsn hum is AUGUST 1,1986. NO LATE SUBMISSIONS WILL BE ACCEPTED. send dl rubmbliocn/ediil wmnult6. lo: Magob Horn. Databaw RcJem uku*n a h uauv Nath.m Mzav Unimky Fhostaff.Az 880116022 krarm: ~ w u . ~ I u U . . d U sad .IIitan. loc 71tle chmg.r:*the lhbndar. ud "ow MRnkr.. lo: Carol M . c A d u ~krir(nt0lder Llbruian Priroton U~~ h r k r on Waohin!@m Rwd P ~ . N mJ54o phone: (609)258-5342 Fu: (609)258-5571 Intsmet: c l l l c = a ~ . p I i n m o n . ~ Smd all lnguirkr conmdng (he NASIG wg.niucion and mmbmhip. and dwgm of addmi inkmulkn. lo: Surn Dads, NASIQ secrstuy M.PakdicpIo sacion.SUNY Bulhlo Buflab.NY 14260 (716)645-2784 Fa: (716)645-5955 htwnet: sad all dah. for llnmmhd iucm dth. -lo: VHdd hledagllr. serws Libmhn -colkoe Ladd uk.ry Lmloton.ME 04240 phone: (207)78&8289 F a : (207)786-8055 w.mcn: NASIG BYLAWS The name of this group shall be the North Amellcan Serials Interest Group, Inc. (NASIG). Article II. Objectives. The obiecthregof NASIG shall be: 1. To provide a means for the exchange and dissemination of Information in the network of serial publishers, vendors, dealers, distrlbutors, binders, librarians, students and other groups or individuals with serial Interests and concerns. 2. To establish and maintain among the NASlG membership a means of communicating serial interests and concerns. 3. To provide a program of continuing educatbn for members of NASlG and other Individuals with serial interests and COiICWIlS. 4. To convene an annual conference of the membershipof NASIG. 5. To publish the Praceedl'nas of the Annual Conference, and any other publications as authorized by the Executive Board. Article 111. Membership. Sectbn 1. Membership and rights. Active membership shall consist of Individuals who remit dues, and shall carry with it the right to vote, to hold oMce, and to share in the benefits afforded by the objectives of NASIG. Section 2. Dues and fiscal year. Dues, which shall cover a fiscal year of January 1 through December 31, shall be remitted to NASlG annually by individuals desiring membership. Proposals for changes in dues shall originate with the Executive Board and shall be voted upon by the membership by a mail ballot. A two thirds majority of those voting shall constitute a decision. NASIG Bylam Article IV. Executive Officers. Section 1. Titles. The executive officers of NASIG shall constitute a president, a vice presldenVpresident elect. a secretary and a treasurer. Section 2. Eligibility. Any member of NASlG shall be eligible for election to an executive office, except as otherwise stated in these Bylaws. Section 3. Duties. The duties of the Executive Officers shall be as specified in the parliamentary authority adopted by NASIG. except as otherwise stated in these Bylaws. In case of a continued failure by any one officer to fulfill the duties of the office, the Executive Board may, by a vote of three-fourths of its members. declare the office vacant. Section 4. Terms of Office. The vice presidentlpresident elect shall serve the first year aner election as vice president, and the second year after election as president, and shall serve the third year after electbn on the Executive board as past president. All other executive officers of NASIG shall be elected for a term of two years. With the exceptbn of the vice presidentlpresident elect, all executive officers shall be eligible for re-election, but shall not serve more than two consecutive terms in office without an Intervening period of two years. Terms of office for all executive board members shall begin at the adjournment of the Annual Conference. Sectkn5. Vacancies. In the event of a vacancy In the office of president, the vice president shall succeed to fulfill the unexpired term and to continue In that capacky for the following full term. Any other vacancy may be filled by appointment of the Executive Board, except as otherwise slated in these Bylaws. Article V. Executhre Board. sedkn 1. Composition. The Executive Board shall consist of the executive officers of W I G , the immediate past president and six members-at-large who shall be nominated, elected and m e In accordance with the provision of these Bylaws. Exoffkb members, appointed by the Board to assist the ofganbatkn In any capacity, may serve at the pleasure of the Board. Sectbn 2. Eligibiihy. Any member of NASIG shall be eligible for election to the Executive Board. except as otherwise Indicated in these Bylaws. sectkn 3. Duties. The Executive Board, as a whole, shall have authority over the affairs of NASIG, shall submit repom and recommendations to the membership, and shall perform such other duties as specified in these Bylaws. The membership may. by a two-thirds majority of those present and voting a1 any meeting as provided for in Article VIII, revise the actions of the ExecuUve Board. Each member of the Executive Board shall perform the duties inherent to Board membership. In case of continued failure of any one member to parlidpate in the deliberations of the Board, the Board may. by a vote of three-fourths of its members, declare the office vacant. Each member-at-large shall serve as a liaison between the Board and at least one Standing Cornmiltee. section 4. Terms of Office. Executive Board members-at-large shall be elected for a term of two years, and shall be elbible for re-election for no more than one additbnal term without an intervening period of two'years. Terms of office for all members of the Executive Board shall begin at the adjournment of lhe Annual Conference. Sectbn5. Vacancies. Vacancies In the elected positions of the Executive Board shall be filled by appointments of the Executive Board, except as otherwise provided In these Bylaws. M i i VI. Committees. section 1. Composition. Any member of NASIG shall be elbible to serve on committees. The President of NASlG shall serve as an ex-officio member of all committees, except the Nominating Cornmillee. Section 2. Standing Committees. Standing committees, and their chairpersons, shall be appointed by the President with the approval of the Executive Board. The size of the committee shall be determined by its needs. Committees may be subdivided, and additional appointments made, with the approval of the Executive Board and the chairpersons of the Committees. Section 3. Terms of Office. Members of standing committees, except the Nominating Committee and new standing committees, shall be appointed for terms of two years unless appointed by spedal action of the Board, and may be reappointed for a second term. Members of the Nominating Committee shall be appointed for terms of one year. Nominating Committee members can be reappointedfor a second one year term provided that at least 50 percent of the committee Consists of new members. In no case shall a member serve on a committee for more than two consecutive terms without an intervening period of two years. When establishing a new committee. half of the members shall be appointed for a one year term and half for a two year term. ARer the first year, all terms will be for two years. Section 4. Special Committees. Mide VII. Nominatbns and Elections. sectkn 1. Nominalbns. The Nominating Committee shall present candidates for the positions of vice presidentlpresident elect. secretary. treasurer, and Executive Board members-atlarge when required. Other nominations for these offices, endorsed by at least ten active members of NASIG. may be submined in writing to the Nomlnating Committee. Any such nominatbns shall be induded on the official ballot. The Commmee shall endeavor to present at least two candidates for each office to be filled. and shall also provide on the ballot a space for write-in candidates for each off- to be filled. Candidates shall be selected in such a manner as to insure as broad a representation as possible of NASIG constituencies and of the geographic distribution of membership. The Nominating Cornmillee chairperson shall report nominations to the NASIG President at least ninety days prkr to the Annual Conference. Elections shall be held by mail ballot at least sixty days prior to the Annual Conference. Candidates receiving a plurality of votes cast shall be elected, and be so declared at the Annual Conference. In case of a tie vote, the Nominating Committee shall decide the electlon by lot. A wfillen noUce of those elected shall be mailed to each member within sixty days of the election. An annual business meeting shall be called by Executive Board, to be held at the site of, and in conjunction with. the Annual Conference. Other meetings as deemed necessary may be called by the Executive Board. Notice of meetings shall be mailed to the membership a1 least thirty days in advance of the meeting and shall include notice of business to be transacted. The B o u n l s of the Treasurer of NASIG shall be reviewed annually by an auditor chosen by the Executive Board. In the event of the dissolution of NASIG, all assets and property remaining afler meeting necessary expenses shall be dislribuled lo such organizations as shall qualify under Section 501 (c) (3) of the Internal Revenue Code, subject to an order of the Justice of the Supreme Court of the Slate of New York. Robert's Rules of Order(Revised). in the latest edition, shall govern all meetings of the membership and the Executive Board in all cases where it is not inconsistent with these Bylaws. A parliamentarian may be appointed for an indefinite term by the Executive Board to serve as a consultant to the Board. Proposed amendments may be submitted in writing to the Bylaws Committee, or may be presented a1 any meeting of the membership. Proposed amendments shall be mailed by the Bylaws Committee lo each member at least thirty days prior to the call for vote. Voting shall be by mail ballot. Adoption shall be by two-thirds majority of those voting. An amendment shall become effective afler adoption, unless othemise slated. President's Corner


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June 1995, NASIG Newsletter, 1995,