University energy management improvement on basis of standards and digital technologies
MATEC Web of Conferences
University energy management improvement on basis of standards and digital technologies
Olga Novikova 0
Svetlana Shirokova 0
Anastasiia Tabakova 0
Aleksandr Shadrin 0
0 Peter the Great St.Petersburg Polytechnic University , Polytechnicheskaya, 29, St. Petersburg, 195251 , Russia
Nowadays to implement the energy management system it is important to fulfill not only the legal requirements but also to follow the set of recommendations prepared by international and national management standards. The purpose of this article is to prepare the concept and methodology for the optimization and improvement of the energy management system (EMS) for Universities with implementation of legal requirements and recommendations from international and national management standards with the help of digital technologies. During the research the systematic analysis, complex approach, logical sampling and analogy were used. It is shown that this process should be done with the help of the process-based approach, in accordance with ISO 9001, and energy management ISO 50001. The authors developed the structure of the basic standard of energy management: "Guidelines for the energy management system". It is proved that the involvement of the technical senior students in the project of EMS improvement allows to expand their competencies for new technics and technologies. Cloud service Bitrix24 was chosen for IT-support of the project. During the study, a list of characteristics was used as a basis for creating a query to the technology department of the university. DBMS Microsoft Access was chosen for its creation. In addition, the possible results of initiating a single database containing all the information needed for accounting and control of energy supply were listed. Moreover, the possibility of automated energy management system implementation and its results were considered. The required actions described in this research can be implemented in any University, that will extend energy management to any University worldwide.
1 Introduction
Nowadays the power efficiency increase in terms of energy management improvement is
mainly performed by companies that receive certain economic effect out of it. These are
companies that have high level of energy consumption and the significant share of the
energy resources costs in the financial balance of the company. For universities this goal is
not so economically significant, however, government requirements and the will to increase
motivation of students for energy saving and energy efficiency increase enhances the
significance of this goal. Therefore, in recent years, several legal, economic and
organizational measures have been carried out to promote energy saving and improve
energy efficiency in accordance with Russian Federal Law-261[1].
The main improvement trends of Universities activities in this sphere are determined in
the Ministry Order of Education and Science of the Russian Federation from April 18, 2012
No. 309. According to this Ministry Order, personal responsibility for implementation of
requirements of the Federal Law N 261-FL from November 23, 2011 is given to leaders of
the organizations that are subordinated to the Ministry.
2 Problem definition
Today practical implementation of requirements from legal documents must be based on
the international and national management standards concentrated in these documents.
Besides the process approach must be the cornerstone of standards application management
as the best theoretical ideas and practical results of systems improvement of the
organizations arises from these standards [2].
In fact, it is difficult to imagine the management system without separately defined
components (structure of the system). The definite purpose and the nature of activities
within each component of the system (each division) should have action plan, realization
tracker, control and improvement of the activities results. This is the process approach.
These processes are specified as obligatory elements of any management system in the
international standard of management processes: "The management system: a set of the
interconnected and interacting elements of the organization required for the development of
the policy, goals and processes for these goals achievement" [
3
].
Furthermore, energy saving is not a new task for Russian organizations including
Universities: there have been legal documents defining requirements and recommendations
in this sphere in Russia for many years. In the Universities there is always a special
infrastructure with branched divisions responsible for energy supply to provide laboratory
and household rooms with energy resources. These divisions are also responsible for
monitoring of technical availability of provided power according to standardized
requirements and optimization of economic characteristics. Therefore, starting
implementation of the Legal requirements, a University mu (...truncated)